What are the responsibilities and job description for the AR Specialist position at divcon?
About Us
Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.
About The Role
Divcon is seeking a motivated and detail-oriented Accounts Receivable (AR) Specialist to support our growing accounting team. As a key contributor to the billing and collections process, this role helps ensure the financial accuracy and stability of Divcon’s construction projects. The AR Specialist works closely with project managers, clients, and internal stakeholders to assist with invoice preparation, AIA billing, Statement of Values (SOV) updates, and payment tracking.
This role is ideal for someone who is developing their career in accounting or construction finance and is eager to expand their knowledge in a fast-paced, team-oriented environment. You’ll play an important part in maintaining smooth financial operations, supporting cash flow, and contributing to the overall success of our projects and client relationships.
Key Responsibilities
Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.
About The Role
Divcon is seeking a motivated and detail-oriented Accounts Receivable (AR) Specialist to support our growing accounting team. As a key contributor to the billing and collections process, this role helps ensure the financial accuracy and stability of Divcon’s construction projects. The AR Specialist works closely with project managers, clients, and internal stakeholders to assist with invoice preparation, AIA billing, Statement of Values (SOV) updates, and payment tracking.
This role is ideal for someone who is developing their career in accounting or construction finance and is eager to expand their knowledge in a fast-paced, team-oriented environment. You’ll play an important part in maintaining smooth financial operations, supporting cash flow, and contributing to the overall success of our projects and client relationships.
Key Responsibilities
- Assist in preparing and submitting invoices, AIA billings, and SOVs based on project progress and contract terms.
- Monitor customer payments and support the tracking of aging reports.
- Follow up on outstanding balances under the guidance of senior accounting staff.
- Collaborate with project managers and internal teams to verify billing accuracy.
- Support resolution of basic billing discrepancies and customer inquiries.
- Maintain organized billing records, correspondence, and collection notes.
- Contribute to process improvements to enhance billing workflow and cash flow.
- Assist the accounting team with reconciliations and routine reporting.
- Prepare weekly and monthly billing-related updates for management as needed.
- 1–3 years of billing, accounts receivable, or accounting experience (construction experience preferred).
- Working knowledge of AIA billing and SOV documentation (or willingness to learn).
- Basic understanding of construction accounting concepts.
- Proficiency in Excel (basic formulas, sorting/filtering, lookups preferred).
- Strong verbal and written communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Highly organized, detail-focused, and self-driven.
- Experience with accounting or ERP systems; Foundation or similar software is a plus.
- Experience in commercial construction billing or subcontractor invoicing.
- Exposure to lien waivers, collections practices, or credit risk mitigation.
- Prior involvement in process improvements or workflow automation.
- Experience working in a growing or fast-paced environment.