What are the responsibilities and job description for the Executive Assistant position at Distro?
We are seeking a highly organized, proactive Executive Assistant to provide direct support to the Owner of Anau. This is not a traditional administrative role—this position functions as a strategic partner and “right hand,” ensuring priorities are managed, details are handled, and nothing falls through the cracks. The ideal candidate is sharp, resourceful, and thrives on creating structure in a fast-paced environment. This role requires a high level of ownership, discretion, and the ability to anticipate needs before they arise. The ideal candidate is sharp, resourceful, and thrives on creating structure in a fast-paced environment. This role requires a high level of ownership, discretion, and the ability to anticipate needs before they arise.
Key Responsibilities Calendar & Scheduling Management • Manage and optimize the Owner’s calendar, including scheduling meetings, appointments, and priorities • Ensure time is allocated effectively and aligned with business priorities • Coordinate and confirm all meetings, including logistics and preparation Email & Communication Management • Organize and manage the Owner’s inbox, including prioritizing, flagging, and drafting responses • Ensure timely communication and follow-up on key items Travel Coordination • Arrange and manage all travel logistics, including flights, accommodations, and itineraries • Ensure seamless travel experiences with clear, organized plans Meeting Preparation & Follow-Through • Gather documents, materials, and information needed for meetings • Ensure the Owner is fully prepared in advance • Track action items and follow-ups after meetings Task & Priority Management • Maintain and manage an active to-do list for the Owner • Track requests, deadlines, and priorities to keep work moving forward • Provide reminders and accountability to ensure completion Operational Support • Assist with projects, coordination, and general operational needs • Act as a liaison between the Owner and internal/external contacts when needed
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