Benefits Specialist

POSITION OVERVIEW
 
TITLE: BENEFITS SPECIALIST

STATUS/FLSA:  Full-time  / Non-Exempt

PAY SCHEDULE/GROUP:  FINANCIAL SERVICES    /

DIRECT REPORTS: Full-time: (0); Part-time (0)

SUPERVISOR: Assistant Superintendent of Human Resources/Benefits Coordinator

TERMS OF EMPLOYMENT:  240 days. Salary is determined by the schedule set by the Board.

EVALUATION: Evaluated annually by the Assistant Superintendent of Human Resources/Benefits Coordinator.

GENERAL DESCRIPTION
  
The purpose of this classification is to assist the Benefits Coordinator in the daily management of benefits for District employees. Responsible for assisting with new employee orientation meetings, interpreting and explaining benefits to current employees, and processing changes and updates to employee insurance benefits. Also responsible for reconciling monthly bills for insurance carriers.

ESSENTIAL DUTIES 

• Assist employees to add, drop, or change state and local insurance benefits options, and assist with qualifying event changes outside the Open Enrollment period.
• Distribute COBRA, continuation, and conversion materials to exiting employees.
• Enter and record insurance premiums in accounting systems, and update as changes to employee coverage occur.
• Conduct individual meetings with new employees to explain insurance and retirement benefits, and to assist with open enrollment.
• Assist employees with name and address changes in relation to retirement and insurance carriers based on individual elections.
• Provide notification to employees on leave-without-pay of their responsibility for keeping premiums current; receive records, and forward payment.
• Disseminate informative documents to employees regarding their insurance and retirement benefits enrollment options during open enrollment.
• Assist with benefits transition for exiting employees as required.
• Provide employees with information in regard to age-related benefits changes for their dependent children.
• Assist with Workers’ Compensation claims reporting, submission, and communication.
• Record and document work-related injuries as required by OSHA, and post in appropriate school locations as required.  Disseminate summaries for posting to each location/facility.
• Assist Transportation employees with benefits setup, issues, and concerns.

ADDITIONAL DUTIES

Essential Job Duties are intended to be examples of duties and are not intended to be all-inclusive. There will be other duties as assigned. 

• Maintain the District’s benefits webpage.
• Conduct internal audits on insurance carriers to ensure the accuracy of premium amounts.
• Assist with Worker's Compensation information, claims, and communication for employees.
• Assist with disability claims for employees.
• Maintain accurate records and files in confidentiality.
• Maintain appropriate levels of supplies necessary for daily operations in the Benefits Office.
• Reconcile monthly bills from insurance carriers and complete required financial documents to secure checks for submission.
• Operate Switchboard in relief of the receptionist.
• Assist with other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of State Insurance and Retirement Guidelines
• Knowledge of web-based enrollment and termination procedures
• Knowledge of and ability to work in Microsoft Office, and web-based software programs including EBS, EES, Omaha Benefits Management, and CSI SmartFusion;  Basic word processing, and accounting skills
• Knowledge of the Family Medical Leave Act; Knowledge of Worker's Compensation laws and procedures
• Knowledge of Personnel-related privacy procedures and rules of confidentiality
• Knowledge of Medicare and Social Security laws and procedures
• Knowledge of COBRA insurance continuation laws and procedures
• Ability to operate standard office equipment
• Ability to communicate effectively orally and in writing
• Knowledge of public relations etiquette.

TOOLS AND EQUIPMENT USAGE

Use computers for data entry, word processing, spreadsheets, PowerPoint presentations, or custom applications.

EDUCATION:  Completion of high school with some college coursework preferred. or equivalent work experience.
 
EXPERIENCE: Human Resource experience preferred with benefits or financial background.
 

LICENSES, CERTIFICATION:  

REQUIRED: None.

PREFERRED: Notary Public

Salary : $43,761 - $69,054