What are the responsibilities and job description for the Front Office Assistant position at Discovery Health Sciences Schools?
Front Office Assistant
Kenner Discovery Health Sciences Academy is currently seeking a full-time Front Office Assistant for our Elementary School campus. We seek highly motivated candidates who value innovation, diversity, and who will demand excellence from themselves and the organization.
Position Overview:
This position provides administrative support to the school administration by managing the office’s daily operations, acting as the first level of communication with visitors, and performing various organizational duties, including those of a confidential nature. The ideal candidate will enjoy working in a school environment and interacting with students, parents, and faculty. Position available now.
Key Responsibilities (but not limited to):
- Maintains school culture by creating a welcoming and helpful atmosphere for visitors.
- Greets visitors, answers calls, takes messages, handles correspondence.
- Operates the school intercom systems to make announcements
- Maintains confidential student records and files.
- Maintains, updates, and documents all necessary student information through the School Information System.
- Assists with tracking and maintaining accurate and up-to-date daily attendance records and communicates habitual errors or issues with attendance to teachers and appropriate leaders.
- Assists Admissions as needed to review student applications and assist applicants.
- Supports special projects.
- Protects confidentiality of records and information about students and staff, and uses discretion when sharing any such information within legal confines.
- Other duties as assigned.
Job Requirements
- High School Diploma required. Bachelor’s degree preferred.
- 2 years or more of related experience required.
- Experience in K-12 education is strongly preferred, specifically experience with student transcripts, attendance documentation, and confidential student documents.
Knowledge, Skills amp; Abilities:
- Strong professional judgement and decision making
- Detail oriented, excellent time management, organizational, communication, and decision making skills, strong problem solving skills
- Ability to make quick decisions, take the initiative, and prioritize tasks
- Ability to communicate effectively in writing and orally
- Skilled in or able to quickly learn Google Workspace tools (Gmail, Calendar, Forms, Sheets, Drive, etc)
- Skilled in Microsoft Word and Excel
- Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) as part of the work day
- Interact positively with students, administrators, co-workers, parents and community