What are the responsibilities and job description for the Receptionist/Secretary position at Disability Rights Nebraska?
The Administrative Secretary will oversee the general administrative function and activities of the office. Regular and punctual attendance are essential functions of this job to perform the basic receptionist duties that include answering the phone lines and greeting visitors accordingly with continuous awareness of the purpose and goals of the agency. This position is a member of the Administrative Coordination Team which supports the day-to-day operations of the agency. This position is not eligible for remote work unless the agency moves to all staff working remotely. Greet and direct clients, visitors and other callers or incoming telephone calls and relay information or direct them accordingly. Maintain an awareness of client or caller needs and role as communicator.
Handle general office duties, including answering phones, opening and distributing incoming mail as prescribed. Maintaining incoming check register, manage incoming info@disabilityrightsnebraska.org emails, update weekly mileage spreadsheet, maintain office equipment, and proofing documents.
Provide support to the office operations as prescribed by the agency procedural manual. This will include photocopying, word processing and composing, proofing and reviewing memos and correspondence.
Preparation of materials for outside presentations given by staff.
Assist in the resource development functions of the agency including the maintenance of the Bloomerang database, assisting with fundraising mailings.
Prepare quarterly reports for teams and complete staff development and client information.
Take bi-weekly inventory of the supply room. Order supplies as necessary and organize supply room.
Update and replenish agency brochures. Arrange for printing of letterhead, etc.
Maintain Front Desk Manual.
Prepare administrative files as well as maintain the agency administrative filing system.
Assist in annual preparation of work plan books.
Other duties as assigned.
Salary : $17 - $20