Accounts Receivable, Billing Specialist

About DIRIGO:

Founded in 1984, this Maine-based property management firm is a trusted and experienced leader in managing condominium associations, commercial, residential, and rental properties. With a focus on service excellence, the company provides integrated solutions in management, consulting, marketing, and construction, dedicated to maximizing long-term property value and owner satisfaction.

Position Summary:

The Accounts Receivable Billing Specialist is responsible for preparing accurate customer invoices, performing data entry for payroll and billing functions, managing digital documentation, and supporting general accounts payable (AP) and accounts receivable (AR) processes. This role requires strong attention to detail, accuracy in data entry, and proficiency in Microsoft Office applications.

Key Responsibilities:

· Accounts Receivable / Billing

· Prepare, review, and process customer invoices accurately and in a timely manner.

· Enter billing, pricing, timekeeping, and payroll-related data into the accounting system.

· Maintain and update customer account information and billing records.

· Monitor aging reports and support collection efforts when necessary.

· Resolve billing discrepancies by working with internal teams and customer contacts.

· Accounts Payable & Document Management

· Compile, review, and process daily payables.

· Digitally file payables, invoices, and supporting documents in accordance with company standards.

· Scan, upload, organize, and maintain receipts, invoices, and other financial records.

· Assist in the processing of vendor invoices and AP transactions.

· Support month-end closing activities by providing accurate and complete documentation.

· Data Entry & Administrative Support

· Perform high-volume, accurate data entry into accounting and payroll systems.

· Verify data integrity, correct errors, and ensure consistency across reports and documents.

· Maintain organized, accessible digital filing systems for financial documentation.

· Assist with audits by locating and preparing requested documentation.

· Perform additional administrative and accounting duties as needed.

Qualifications:

· Associates Degree; additional accounting coursework preferred.

· 1–3 years of experience in accounts receivable, billing, bookkeeping, or related roles.

· Strong proficiency in Microsoft Office, including Word and Excel (data sorting, formulas, tables, formatting).

· High level of accuracy and attention to detail.

· Ability to maintain confidentiality of sensitive financial information.

· Strong organizational skills and the ability to manage multiple priorities.

· Excellent communication and problem-solving skills.

· Experience with accounting software Sage 50 USA or similar preferred.

· Experience with workorders and workorder software such as eWorks preferred.

· Familiarity with digital filing systems and cloud storage platforms.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person