What are the responsibilities and job description for the Front Desk Coordinator position at DirectPath Recruiting Services?
DirectPath Recruiting Services is partnering with a growing technology and manufacturing organization to identify a Front Desk Coordinator / Administrative Assistant. This individual will serve as the first point of contact for visitors, customers, vendors, and employees while supporting a variety of administrative and office operations functions.
This is an excellent opportunity for a professional, customer-focused individual with experience in reception, office administration, customer service, or administrative support. The successful candidate will play a key role in creating a positive first impression and ensuring smooth day-to-day office operations.
Responsibilities
• Answer and direct incoming calls using a multi-line phone system.
• Welcome and assist visitors, customers, vendors, and guests in a professional manner.
• Manage visitor sign-in procedures and maintain visitor access logs.
• Provide information, directions, and assistance to callers and visitors.
• Coordinate conference room schedules and meeting space reservations.
• Retrieve and distribute voicemail messages to appropriate personnel.
• Receive, sort, and distribute incoming mail and deliveries.
• Manage office supply inventory and coordinate replenishment as needed.
• Coordinate service requests related to office telecommunications systems.
• Perform data entry and administrative support duties.
• Assist with electronic signage updates and other office projects.
• Support daily office operations and additional administrative tasks as assigned.
Qualifications
• High School Diploma or GED required.
• Previous experience in a Receptionist, Administrative Assistant, Front Desk Coordinator, Office Assistant, Office Coordinator, Customer Service, or Administrative Support role preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and work independently.
• Professional demeanor with exceptional customer service skills.
• Ability to maintain confidentiality and professionalism when interacting with visitors and staff.
Requirements
• Must be a U.S. Citizen.
• Must successfully pass a background check and drug screening.