What are the responsibilities and job description for the Mail Processing Clerk position at Direct Marketing Solutions, Inc?
Direct Marketing Solutions is looking for a Mail Processing Clerk to join our team. Wherever you may be in your career, DMS could be the place for you!
Position Summary:
The Mail Processing Clerk's main responsibility is to track mail through Mail Processing and ensuring all mailings are presented to the Post Office for billing per client's requested mail date cooperating with the production department, client services, and Mail Processing Manager to ensure a timely and smooth flow throughout the process.
Primary Responsibilities:
- Collects pallet signs and collect sample piece weights on all mailing.
- Generates mailing statements from mail.dats and uploads them to PostalOne! daily, ensuring piece counts and costs match for each statement.
- Requests postage as needed for each job.
- Verifies that all required postage has been funded and approved prior to uploading and finalizing statements.
- Tracks all jobs uploaded and postage ordered on spreadsheet.
- Utilizes and updates client information on spreadsheet needed for uploading jobs to PostalOne!.
- Works with the Account Management team to resolve any shortfalls in funding.
- Utilizes the drop schedule and manual schedule to track mail dates for jobs in Mail Processing.
- Uses Mystic, UBM, and Quad Portals to track pallets and schedule pick ups.
- Utilizes matrixes and load plans to track mail in the warehouse.
- Weight verifies commingle mailings to ensure job is complete.
- Relays job and pallet status to Mail Processing Manager.
- Creates PO's for transportation fees and supplies and maintenance.
- Scans pallets using handheld scanner for warehouse locations and for loading onto trailers.
- Reads and understands a bill of lading and associated manifest.
- Works with production to resolve errors to expedite the mail.
- Maintains a safe and clean work environment.
Requirements:
- Attention to detail
- Strong organizational skills
- Ability to complete multiple tasks within time constraints
- Familiar with Microsoft Office applications and software
- Basic Computer Skills
- Basic Arithmetic Skills
Schedule Options:
- Monday-Friday 7:00am-3:30pm
Benefits
- Medical, Dental, Vision, Disability, and Life Insurance eligibility within 30 days of hire
- Paid Time Off
- 401k
