Office Services / Facilities Assistant

Position: Office Services / Facilities AssistantLocation: Oakland, CAJob Type: Full-Time, OnsiteCompensation: $29.00 – $34.00 per hourOverview:We are seeking an organized and reliable Office Services/Facilities Assistant to support the administrative and operational functions of a busy law firm. This non-exempt position reports to the Director of Administration and provides essential support for daily office operations, facilities, and client-facing services.Responsibilities:Sort, distribute, collect, and meter mail and parcels accurately and on schedulePerform copying, printing, faxing, and scanning based on written or verbal instructionsSupport electronic and physical records management, including naming protocols and organizational proceduresInspect and stock conference rooms and shared spaces to ensure readinessAssist with meeting support, including catering delivery and setupPrepare offices and workstations for new hires and assist with IT equipment setupCoordinate service calls for mailroom and copy room equipmentMonitor and maintain office supply levels, restock, and coordinate reorder requestsMaintain cleanliness and organization in shared office areas, including copy rooms, file rooms, and kitchensOrganize and distribute kitchen and coffee suppliesProvide reception backup coverage, including greeting visitors, answering calls, and scheduling conference roomsPerform additional duties as assignedQualifications:High school diploma or equivalentAbility to lift up to 30 lbs.Strong attention to detail and accuracy in completing tasksAbility to organize, prioritize, and manage multiple deadlinesAbility to maintain confidentiality and professional conduct at all timesProficiency with Microsoft Outlook and general internet usageExperience using office equipment such as copiers, scanners, and fax machinesKnowledge of USPS, FedEx, UPS, and other mail systemsStrong interpersonal and communication skills for interaction with attorneys, staff, and vendorsPrior experience in a legal or professional services environment preferred (not required)Equal Opportunity Statement:The firm is an Equal Opportunity Employer and considers qualified applicants consistent with applicable law. Criminal history disclosure is not required until a conditional job offer is extended.

Salary : $29 - $34