What are the responsibilities and job description for the Administrative Assistant position at DIRECT COIL USA, INC.?
Overview
We are currently seeking a motivated and organized Administrative Assistant to support our daily office and production operations. The ideal candidate is professional, detail oriented, and comfortable working in a fast-paced environment while handling multiple administrative tasks.
Duties
- Answer and direct phone calls in a professional manner
- Prepare and apply quality stickers for our products.
- Perform material labeling accurately
- Assist in monthly inventory counts
- Assist with receiving duties, including checking off materials as they arrive from trucks
- Enter sales orders into the system
- Print and assembly work order packages
- Collect and close work orders twice daily
- Assist with filing and scanning documents (e.g., leak tests and quality paperwork) into computer files
- Assist with organizing and filing shipping photos
· Provide general administrative and office support as needed for other departments.
- Collaborate with team members to troubleshoot production problems and implement effective solutions.
- Adhere to all safety guidelines and protocols to ensure a safe working environment for all employees.
- Participate in continuous improvement initiatives aimed at enhancing productivity.
Requirements
- High school diploma or equivalent; additional technical training or certifications are a plus
- Previous experience in a manufacturing environment preferred, with a basic understanding of production workflows
- Strong attention to detail and problem-solving skills
- Professional demeanor with strong verbal and written communication skills
- Ability to follow verbal and written instructions
- Ability to work independently and collaboratively as part of a team
- Strong organizational and time-management skills
- Ability to multitask, work in a fast-paced environment, and meet deadlines
- Highly motivated, dependable, and hard-working with the ability to work independently with minimal supervision
- Proficient computer skills with experience using Microsoft Office applications (Word, Excel, Outlook, etc.)
- Comfortable with general computer tasks including data entry, scanning, and file management
- Ability to learn new tasks quickly
- Capable of safely lifting and moving items up to 50 pounds
- Must be able to pass drug screenings, Direct Coil USA is proud to be a drug free workplace.
- Excellent attendance and punctuality with a strong commitment to maintaining a reliable work schedule
Job Type: Full-time
Benefits:
- Stable work environment
- Supportive team atmosphere
- Opportunity to grow administrative and operational skills
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- 2 Paid sick Days
- Birthday off with Pay
Experience:
- 1 year of administrative, office support, or data entry experience preferred
- Experience using Microsoft Office (Word, Excel, Outlook)
- Experience with data entry, document scanning, and electronic file management
- Experience working in a manufacturing, warehouse, or production environment is an asset
- Experience with inventory counts, order entry, or work order processing is considered an asset
- Experience answering and directing multi-line phone systems preferred
Job Type: Full-time
Pay: Up to $17.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Data entry: 1 year (Required)
- Microsoft Office: 1 year (Required)
- Office Administration: 1 year (Required)
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Fayetteville, TN 37334 (Required)
Work Location: In person
Salary : $17