What are the responsibilities and job description for the Staffing Coordinator position at Direct Clean Service Solutions?
About Us
Direct Clean Service Solutions is a leading commercial cleaning company committed to providing reliable, high-quality janitorial services. We are seeking a highly organized, detail-oriented, and people-focused Staffing Coordinator to join our team. This role is critical to keeping our daily operations running smoothly by coordinating employee schedules, supporting field staff, and ensuring seamless communication between departments.
Position Summary
The Staffing Coordinator serves as the central point of communication between employees, supervisors, and management. This individual is responsible for coordinating daily staffing, maintaining schedules, processing payroll-related information, supporting office operations, and ensuring employees have the resources they need to succeed.
Key ResponsibilitiesStaffing & Scheduling
- Coordinate daily staffing coverage, including vacations, employee call-outs, and last-minute schedule changes.
- Review upcoming projects and proactively plan staffing needs with Department Leads.
- Maintain and update the company master employee schedule.
- Adjust employee work schedules based on attendance and operational needs.
- Process and track Paid Time Off (PTO) requests.
Employee Support
- Serve as the primary point of contact for employee questions and concerns.
- Communicate employee requests to the appropriate department or manager.
- Coordinate the distribution of employee paychecks.
- Create and issue employee identification badges.
- Manage employee uniform inventory and coordinate uniform orders.
Payroll & Timekeeping
- Maintain daily payroll reports with accurate attendance and hours worked.
- Monitor project labor hours and ensure accurate employee timekeeping.
- Support payroll preparation by maintaining complete and organized records.
Office Administration
- Answer and direct incoming phone calls professionally.
- Welcome visitors and assist with front desk operations.
- Receive, inspect, and distribute incoming packages and deliveries.
- Support daily office operations through effective communication with employees, supervisors, and management.
Qualifications
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Previous experience in staffing coordination, scheduling, office administration, human resources, or operations is preferred.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Strong attention to detail and accuracy.
- Proficiency with Microsoft Office (Excel, Outlook, Word) and scheduling or payroll software.
- Bilingual (English/Spanish) is a plus.
Skills
- Scheduling and workforce planning
- Time management
- Customer service
- Problem-solving
- Payroll support
- Communication
- Organization
- Administrative support
- Team collaboration
- Confidentiality and professionalism
Why Join Direct Clean Service Solutions?
- Competitive pay
- Opportunities for growth and advancement
- Supportive team environment
- Stable, growing company
- Meaningful role that directly impacts daily operations and employee success
If you are organized, proactive, and enjoy working with people while keeping operations running efficiently, we'd love to hear from you.
Pay: $55,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Language:
- Spanish (Required)
Work Location: In person
Salary : $55,000 - $60,000