What are the responsibilities and job description for the Administrative Assistant – Finance Office / Human Resources position at Diocese of Winona-Rochester?
Job Summary
The Administrative Assistant to the Chief Finance/ Officer (CFO) and the Director of Human Resources play a crucial role in supporting the mission and activities of the Diocese of Winona-Rochester. The nature of the work is highly confidential and supports all administrative functions in support of finance, accounting and human resource functions for the Diocese. The work will normally be performed at the Chancery, Monday – Friday from 8:00 a.m. to 4:30 p.m.
Essential Duties and Responsibilities
- Assist CFO and Human Resource Director with correspondence, transcription of letters, photocopying, telephone calls, filing, human resource projects board meeting preparations.
- Attend board meetings, take minutes, type minutes and order lunches.
- Open finance office mail, distribute and total checks to be deposited.
- Assist with Proxy requests from Parishes/Institutions.
- Assist with various mailings.
- Assist with maintaining/updating website information for Finance/Human Resources/Benefits/other departments as needed.
- Retrieve mail from the US Post Office daily, as well as open, process, and distribute mail daily.
- Research internet/etc. for projects/presentations.
- Update and maintain calendars for Chief Finance Officer and Human Resources Director.
- Assist other Finance, Human Resources and other Chancery Center departments with various projects and assignments as needed
Required Knowledge, Skills and Abilities
- Must be able to work at a fast pace and stick to weekly deadlines.
- Must be a self-starter with an innovative approach to administration and a keen eye for detail.
- Must demonstrate superb verbal, written, and interpersonal skills.
- Ideally would have previous experience in finance, accounting and human resources.
- People oriented; be able to work collaboratively with co-workers.
- Ability to maintain a positive and professional demeanor.
- Able to respond positively to change and move directions rapidly.
- Be able to maintain a high level of confidentiality.
- Operate office equipment (fax machine, postage machine, copier, etc.)
- Must be able to multi-task and prioritize work.
- Willingness to serve the Pastoral Center wherever needed.
- Aid others whenever the workload is light.
- Typing speed of 50 wpm.
- Must be proficient in applications of Microsoft 365 Office software.
Education and Experience
- High school diploma or GED equivalent required.
- Associate degree or bachelor's degree recommended.
- At least two years of clerical or administrative experience.
- Bi-Cultural Hispanic or Bi-Lingual Spanish is a real plus.
Physical Requirements
- Ability to perform high stress multi-tasking functions and meet deadlines.
- Ability to sit for prolonged periods at the computer and lift 10 pounds.
- Ability to use a keyboard for communications and analysis.
OTHER REQUIREMENTS
Church employees must conduct themselves in a manner which is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the Diocese. It is expected that all employees respect Catholic doctrine and religious practices.
Work environment
· Time is spent in the Pastoral Center Office divided between CFO/CAO and Human Resources administrative responsibilities.
· Typical workdays are Monday – Friday from 8:00 a.m. to 4:30 p.m.
· May be asked to support special events requiring modification in normal schedule.
Pay: $22.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
Salary : $22 - $24