St. Peter, Fort Wayne - Parish Office Administrator

PARISH OFFICE ADMINISTRATOR

Employer:

St. Peter's Catholic Church

518 E. Dewald St.

Fort Wayne, IN 46803

Position Type: Part-Time

POSITION SUMMARY

St. Peter's Parish is seeking a detail-oriented and welcoming Parish Office Administrator to support the daily operations of the parish. This position combines administrative, communication, and bookkeeping responsibilities and serves as a key point of contact for parishioners, staff, volunteers, and visitors.

The ideal candidate is organized, dependable, and comfortable managing multiple priorities while maintaining a professional and hospitable office environment.

KEY RESPONSIBILITIES

Parish Secretary Responsibilities (Primary Focus)

Office Operations & Communication

• Manage daily parish office operations and serve as the primary point of contact via phone, email, and in-person interactions

• Provide administrative support to the pastor, staff, volunteers, and parishioners

• Handle general correspondence, documentation, and maintain a welcoming and professional office environment

Scheduling & Coordination

• Coordinate ministry schedules, volunteer communications, and Safe Environment training requirements
• Assist with the planning and coordination of parish events, activities, and liturgical ministries

Parish Communications

• Create and publish the weekly parish bulletin, announcements, and other parish communications
• Manage parish social media accounts and assist with special parish-wide messaging

Records Management

• Maintain sacramental records, including:

  - Baptisms

  - First Holy Communion

  - Weddings

  - Funerals

• Process certificate requests and respond to parishioner inquiries

• Maintain and update parish databases and parishioner records, including address changes

Bookkeeping Responsibilities (Secondary Focus)

Financial Operations

• Process and record parish financial deposits, invoices, accounts payable, accounts receivable, and check payments through ParishSoft

• Manage parish banking functions, including positive pay systems

Accounting & Reconciliation

• Perform monthly reconciliations for parish bank accounts and credit cards
• Record journal entries, depreciation, and other accounting adjustments as needed

Payroll & Reporting

• Assist with payroll processing and related documentation
• Prepare financial reports, provide updates to the pastor and finance council, and help monitor adherence to the parish budget

Compliance & Reporting

• Ensure compliance with diocesan and state financial requirements, including tax filings and other required reports

• Complete reporting for:

  - Special gaming events

  - Tax exemption status

Licensing & Financial Administration

• Assist with permit and license applications, purchasing, supply ordering, and other administrative financial functions

• Support Annual Bishop's Appeal (ABA) coordination

• Assist with budget planning meetings and finance council coordination (agenda, minutes, scheduling)

QUALIFICATIONS

•           Associate degree (2-year) or equivalent work experience preferred

•           Experience in bookkeeping, accounting, or administrative support

•           Strong organizational, time management, and multitasking skills, with a high level of accuracy and attention to detail

•           Excellent written and verbal communication skills

•           Ability to handle confidential information with integrity

•           Proficiency in Microsoft Office and parish management software (ParishSoft preferred)

•           Ability to multitask and work independently in a faith-based environment

REQUIREMENTS

•           Associate Degree in Business, Accounting, or related field, or equivalent years of experience preferred

•           High level of confidentiality

•           Ability to manage multiple tasks effectively

•           Excellent communication and interpersonal skills

•           Positive and professional demeanor with the Pastor, parishioners, co-workers, and guests

•           Experience in financial management, preferably in a parish or nonprofit setting

•           Ability to successfully pass a background, criminal history, and credit history check

WORK SCHEDULE

•           Part-time

•           Standard schedule: Tuesday–Friday, 9:00 a.m.–3:00 p.m. (24 hours per week)

•           Occasional flexibility may be required for meetings or parish events

CONTACT INFORMATION

Kathy Wendell, OFS

Email: kathy@saintpetersfortwayne.org

Phone: (260) 744-2765