What are the responsibilities and job description for the St. Joseph Hessen Cassel, Fort Wayne -Secretary position at Diocesan AM Services of Fort Wayne?
Job Title: Part-Time School Office Secretary
Location: St. Joseph Hessen Cassel School, 11521 US Hwy 27 South, Fort Wayne, IN 46816
Position Type: Part-Time (Up to 29 hours per week)
Reports To: School Principal
About Our School
St. Joseph Hessen Cassel School is a faith-filled, PK-8 Catholic school dedicated to fostering strong academic excellence and character development rooted in Catholic values. We are seeking a dedicated, welcoming, and organized Part-Time Office Secretary to serve as a primary point of contact for our school community. The ideal candidate will cultivate a warm environment for our students, parents, and staff while managing daily administrative operations with professionalism and grace.
Position Summary
The School Office Secretary plays a vital role in the heartbeat of our school. This position requires an adaptable multitasker who can balance database management, regulatory compliance, and phone inquiries, all while keeping a compassionate, student-focused mindset. Because you will handle sensitive student records and family information daily, absolute confidentiality is a strict requirement for this role.
Key Responsibilities
- Student & Family Support: Greet visitors, answer phone calls, and assist students who come to the front office needing help, basic care, or guidance.
- Attendance & Data Management: Manage daily student attendance tracking and maintain clean student database records within PowerSchool.
- Compliance & Legal Knowledge: Maintain an understanding of Indiana state laws and guidelines regarding school attendance, safety, and reporting metrics.
- Administrative Operations: Manage multiple front-office tasks simultaneously, including sorting mail, filing, and routing communications to proper staff members.
- Team Collaboration: Work dynamically alongside the Principal, faculty, parish staff, and volunteers to support a cohesive school community.
Qualifications
- Education: High school diploma or GED equivalent required.
- Technical Skills: Proficiency with school management software—specifically PowerSchool—and standard office tools (Microsoft Office / Google Workspace).
- Core Traits: Exceptional multitasking abilities, strong organizational habits, and an unwavering commitment to discretion and confidentiality.
- Interpersonal Skills: A compassionate, patient demeanor with children and a collaborative, team-oriented work ethic.
- Compliance: Must successfully complete all required Diocese of Fort Wayne - South Bend background checks and Safe Environment training (e.g., Virtus/Protecting God's Children) prior to employment.
Qualifications
- Education: High school diploma or GED equivalent required.
- Technical Skills: Proficiency with school management software—specifically PowerSchool—and standard office tools (Microsoft Office / Google Workspace).
- Core Traits: Exceptional multitasking abilities, strong organizational habits, and an unwavering commitment to discretion and confidentiality.
- Interpersonal Skills: A compassionate, patient demeanor with children and a collaborative, team-oriented work ethic.
- Compliance: Must successfully complete all required Diocese of Fort Wayne - South Bend background checks and Safe Environment training (e.g., Virtus/Protecting God's Children) prior to employment.