What are the responsibilities and job description for the Front Desk Receptionist Administrative Assistant position at Dinkins Construction?
Position: Receptionist Administrative Assistant
Location: Dinkins Construction – 2831 SE 17th Street, Ocala, FL
Hours: Full-time, Monday to Friday, 8:00 AM – 5:00 PM, ON-SITE
About Dinkins Construction
Dinkins Construction is a Commercial Construction firm dedicated to delivering exceptional service and quality to our clients while providing a professional and supportive workplace for our employees.
We are deeply committed to supporting employee growth and overall well-being. We encourage cross-department collaboration, provide training systems and resources as well as opportunities for career advancement.
Job Responsibilities
As a Receptionist at Dinkins Construction, you will be instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations. Key responsibilities include:
- Greeting clients, visitors, and staff with a professional and courteous demeanor.
- Managing a multi-line phone system to answer and redirect calls promptly.
- Coordinating meetings and ensuring meeting spaces are prepared and well-equipped.
- Handling, sorting, and distributing mail and deliveries.
- Maintaining a clean and organized reception area and lobby that reflects the company’s commitment to high standards.
- Assisting with administrative tasks such as filing, data entry, and supporting Project Coordinators and Project Managers with clerical tasks like letters, memos, emails, etc.
Required Skills, Experience, and Qualifications
Must-have:
- Exceptional verbal and written communication skills for client interactions and professional correspondence.
- Proficiency in Microsoft Office and Google Suite.
- Strong organizational skills and attention to detail for managing office tasks.
- A high school diploma or equivalent.
- Strong problem-solving skills and the ability to manage last-minute changes efficiently.
Nice-to-have:
- Previous experience as a receptionist or administrative assistant.
- Post-secondary education.
Success Criteria
To excel in this role, you should:
- Consistently deliver outstanding service by creating a welcoming and professional atmosphere.
- Consistently complete tasks on time and without errors.
- Demonstrate a proactive approach to supporting team operations and resolving issues before they arise by showing initiative and taking ownership of the responsibility.
Compensation & Benefits
- Generous Base Salary based upon skills and qualifications.
- Health Insurance Benefits available.
- Generous Paid Time Off (PTO) and company-observed holidays.
- 401(k) retirement savings plan with employer matching contributions.
- Opportunities for career advancement.
Application Process
To apply, please deliver in person your resume and a cover letter outlining your qualifications and interest to the Dinkins Construction Office.