Procurement Coordinator

Employment Type: Contract

City: San Francisco (3x a week)

State: CA

Description:

Key Interfaces:

· Corporate Procurement team

· Human Resources

· Legal

· Information Security

· Information Technology

· Business Unit contingent workforce hiring managers

· External Suppliers

Primary Responsibilities:

Contingent Workforce Program Operations

· Manage the full lifecycle of contingent workforce hiring, including intake, onboarding, extensions, and offboarding

· Partner with hiring managers to ensure timely fulfillment of staffing needs

· Coordinate with cross-functional teams to ensure required approvals, access, and controls are in place for contingent workers and contractors

· Manages pool of contingent workforce suppliers

· Conduct screening interviews with potential candidates prior to sending candidates to hiring managers for review

Workday & System Management

· Utilize Workday for requisitions, worker onboarding, tracking and reporting

· Maintain accurate and up-to-date records across systems, including contingent workforce data and supplier information

· Support reporting and data accuracy for workforce tracking and audits

Contract & Vendor Management

· Ensure contract details are accurately maintained in contract management systems

· Ensure compliance with sourcing and vendor engagement strategies

· Support management of contingent labor suppliers, including performance tracking, issue resolution, and day-to-day coordination.

· Assist with sourcing events, supplier evaluations, and contract negotiations for contingent labor services and other sourcing needs as required

· Partner with Procurement colleagues to refresh or adjust the contingent workforce supplier base as needed to align with requirements

Compliance & Risk Management

· Ensure background checks, documentation, and onboarding requirements are completed prior to contingent worker or contractor start dates

· Partner with HR, Information Security, IT and Risk teams to ensure adherence to internal policies and regulatory requirements

· Maintain audit-ready documentation for all contingent workforce engagements

· Escalate identified risks, issues, or exceptions to Procurement leadership as appropriate.

Procurement & Program Support

· Contribute to broader Corporate Procurement activities as assigned, including sourcing support, contract management, supplier risk management, procurement operations, reporting, and procurement systems administration.

· Support continuous improvement of contingent workforce processes to enhance efficiency, consistency, and stakeholder experience.

Stakeholder Collaboration

· Act as a bridge between Procurement, HR, hiring managers, and suppliers

· Communicate status updates, escalate risks, and ensure alignment across stakeholders

· Provide guidance and training to business users on contingent workforce processes

Skills/Knowledge:

· Strong follow-through and ownership mindset

· Detail-oriented with high accuracy in data and documentation

· Comfortable working and communicating cross-functionally

· Comfort with communicating with employees at all levels up to and including C-Suite

· Process-driven with a focus on efficiency and continuous improvement

· Strong desire to learn and grow the role within Procurement

· Experience managing multiple competing priorities

· Resourceful and comfortable working with ambiguity

Qualifications

· 3–8 years of experience in contingent workforce program management, procurement, or HR operations

· Strong organizational skills with a proven ability to follow through on multiple concurrent tasks

· Experience managing vendors or staffing agencies

· Familiarity with contract tracking and workforce compliance processes

· Excellent communication and stakeholder management skills

· Collaborative mindset

· Hands-on experience with Workday