Accounts Payable Specialist

Under general supervision, the Accounts Payable Specialist is responsible for accurate and timely invoice processing, corporate credit card accounts and corporate vehicle leases. All tasks will be done using sound practices and judgment with the goal of meeting regulatory compliance and organizational priorities.

Qualifications:

• Associates Degree in Finance, Accounting or equivalent experience.
• Experience working in an office environment.
• Experience working with and reporting on financial data.
• Understanding of standard accounting principles.
• Has, or willing to obtain, Certified Accounts Payable Specialist certificate.
• Understanding of 1099 regulations.
• Excellent interpersonal and communication skills.
• Proficient in the Microsoft Office Suite.
• Ability to perform under pressure. Ability to make sound judgments in prioritizing tasks.
• Ability to keep information in confidence.
• Be punctual, have a good work attitude and work cooperatively with others in the department and company.
• Accept and benefit from constructive criticism.
• Any other relevant, equivalent combination of training and experience.

Typical Duties and Responsibilities:

• Uploads and verifies information entered into the AP automation system, ensuring accuracy for vendor information, amounts, quantities and account codes. Ensures proper approvals have been obtained.
• Maintains vendor accounts by creating new vendor records and updating existing vendor records with correct contact information, remittance addresses, 1099 withholding status, and payment methods.
• Performs regularly scheduled check run and attaches completed paperwork to checks before routing to CFO. Prints miscellaneous checks when necessary. Ensures all payment terms are followed to receive available discounts.
• Answers inquiries from vendors regarding status of invoices.
• Reviews monthly statements. Reconciles invoices to billing statement. Resolves ANY AND ALL differences each month. Does not anticipate that problems will resolve themselves. Deals with them timely and thoroughly.
• Manages employee vehicle lease program. Works with leasing companies and employees to ensure vehicles are available when needed. Ensures all vehicles are properly paid for, registered, and current on taxes when applicable.
• Manages employee travel card program. Ensures all out-of-pocket expenses are approved and processed each week. Reconciles monthly statement and ensures valid account codes assigned to all transactions exported into the ERP.
• Responds to inquiries from budget managers regarding invoice data reflected on financial reports. Processes corrections as needed.
• Supports Controller with general office and accounting functions, assigned projects and by assisting with end-of-month and end-or-quarter accounting.
• Observes and adheres to DMP Data Classification Standard.
• Observes company policies. Continuously finds processes that create improved efficiency while maintaining conformance to requirements. Acknowledges responsibility to satisfy the customer, reduce cycle time and eliminate waste.
• May perform related duties or fill in for others in the department or other departments when requested. May train or instruct fellow workers regarding own duties.

EOE/Vet/Disabled

Onsite medical clinic for employee, spouse and family members, 18 and under, living at home; Medical, Dental, 401k, Life Insurance, Shot and Long Term Disability, paid vacation/holidays) plus some not so usual (free security system, free UPS shipping), so you don't have worry about self or family