Commercial Property Manager

COMMERCIAL PROPERTY MANAGER

DCG Management | Northern Nevada

POSITION SUMMARY

DCG Management (DCGM) is seeking an experienced, licensed Commercial Property Manager to oversee a portfolio of commercial properties throughout Northern Nevada. The ideal candidate has at least three (3) years of direct commercial property management experience, strong financial and operational skills, and a comprehensive understanding of commercial lease administration.

This position is responsible for property operations, financial performance, tenant relations, maintenance oversight, and client satisfaction. The Commercial Property Manager serves as the primary contact for owners, tenants, and service providers while ensuring properties are managed efficiently, professionally, and in accordance with ownership objectives and applicable regulations.

ESSENTIAL DUTIES & RESPONSIBILITIES

Property Operations & Asset Management

• Manage daily operations of commercial office, medical office, retail, and industrial properties.
• Conduct routine property inspections to assess building conditions, maintenance needs, safety, and tenant compliance.
• Develop and maintain property action plans addressing operational issues, deferred maintenance, capital improvements, and tenant requests.
• Oversee preventive maintenance programs, repairs, building systems, and capital improvement projects.
• Identify opportunities to reduce expenses, improve efficiency, mitigate risks, and preserve asset value.
• Ensure compliance with applicable laws, building codes, and safety requirements.

Financial Management & Reporting

• Prepare and administer annual operating and capital expenditure budgets.
• Monitor monthly financial performance, cash flow, operating expenses, and budget variances.
• Review financial statements, general ledgers, accounts receivable, accounts payable, and supporting documentation.
• Prepare accurate monthly financial reports with variance explanations and operational updates.
• Complete annual Common Area Maintenance (CAM) and operating expense reconciliations in accordance with lease provisions.
• Administer tenant expense estimates, reimbursements, and recoverable charges.
• Monitor delinquencies, coordinate collection efforts, and recommend appropriate action.
• Review vendor invoices, ensure accurate expense coding, and collaborate with accounting to maintain accurate financial records.
• Assist with financial forecasts and recommendations to improve property performance.

Lease Administration & Tenant Relations

• Interpret and administer commercial leases, amendments, renewals, and related agreements.
• Monitor lease obligations, including rent escalations, expense recoveries, insurance, maintenance responsibilities, and tenant improvements.
• Maintain accurate lease abstracts, critical dates, and tenant records.
• Coordinate tenant move-ins, move-outs, renewals, expansions, and alterations.
• Respond promptly and professionally to tenant inquiries, maintenance requests, and operational concerns.
• Maintain proactive tenant communication and positive landlord-tenant relationships.
• Coordinate lease enforcement matters with management and legal counsel as appropriate.
• Support leasing teams with property information, inspections, and tenant coordination.

Client Relations & Ownership Reporting

• Serve as the primary management contact for assigned property owners and asset managers.
• Build strong client relationships through communication, responsiveness, and accountability.
• Provide regular updates on financial performance, tenant matters, maintenance, and capital projects.
• Recommend operating efficiencies, cost-saving opportunities, and asset preservation strategies.
• Anticipate ownership needs and address concerns proactively.
• Ensure services meet Property Management Agreements, company standards, and client expectations.

Vendor Management & Contract Administration

• Solicit and evaluate competitive vendor proposals.
• Negotiate and administer service contracts for building maintenance, landscaping, janitorial, security, HVAC, and other services.
• Monitor vendor performance, contract compliance, project quality, and completion timelines.
• Verify contractor licensing, insurance, and required documentation.
• Maintain service agreements, warranties, and inspection records.
• Coordinate emergency repairs and after-hours service when necessary.

Risk Management & Regulatory Compliance

• Identify potential safety hazards, liability exposures, and property risks.
• Coordinate fire/life safety inspections, testing, certifications, and corrective actions.
• Monitor applicable accessibility requirements, including ADA compliance.
• Assist with insurance renewals, claims, inspections, and loss prevention.
• Maintain accurate incident, inspection, and maintenance documentation.
• Ensure compliance with Nevada real estate licensing laws, property management regulations, and company policies.

Administrative Responsibilities & Collaboration

• Maintain accurate property records, contracts, correspondence, and financial documentation.
• Utilize property management software for lease administration, work orders, reporting, and daily operations.
• Collaborate with accounting, leasing, maintenance, facilities management, and leadership.
• Manage multiple properties, priorities, and deadlines effectively.
• Participate in portfolio reviews, operational planning, and departmental meetings.
• Follow company policies, reporting procedures, and established communication protocols.

MINIMUM QUALIFICATIONS

Licensing & Experience

• Active Nevada Real Estate Salesperson or Broker License in good standing.
• Active Nevada Property Management Permit.
• Minimum three (3) years of direct commercial property management experience.
• Experience managing commercial office, medical office, retail, or industrial properties.
• Strong knowledge of commercial leases, CAM reconciliations, budgeting, and financial reporting.
• Experience coordinating maintenance, vendor contracts, tenant improvements, and capital projects.
• Valid driver's license and ability to travel between assigned properties.

Technical & Professional Skills

• Experience with Yardi (Voyager or Breeze Premier) and/or AppFolio property management software.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to interpret financial statements, operating budgets, general ledgers, and commercial lease provisions.
• Familiarity with tenant billing, accounts receivable/payable, work orders, and lease administration.
• Excellent organizational, problem-solving, written communication, and client service skills.
• Ability to manage competing priorities independently and meet deadlines.

PREFERRED QUALIFICATIONS

• Advanced proficiency in Yardi Voyager, Yardi Breeze Premier, or AppFolio.
• Experience managing medical office buildings or complex commercial properties.
• Knowledge of triple-net (NNN), modified gross, and full-service gross leases.
• Familiarity with Nevada commercial real estate practices and regulations.
• Experience with capital budgeting, preventive maintenance, commercial construction, and tenant improvements.
• Bachelor's degree or equivalent relevant experience.

PERFORMANCE EXPECTATIONS

Success in this role will be evaluated based on:

• Timely, accurate monthly financial reporting and budget administration.
• Completion of annual CAM reconciliations within established deadlines.
• Consistent property inspections and accurate documentation.
• Effective maintenance, work order, vendor, and capital project management.
• Proactive tenant communication and timely resolution of concerns.
• Effective receivables management and delinquency follow-up.
• Compliance with lease obligations, management agreements, and company procedures.
• Operating expense control, client satisfaction, and retention.
• Accurate property records and consistent professional communication.

WORK ENVIRONMENT & POSITION REQUIREMENTS

This position combines office responsibilities with on-site property inspections throughout Northern Nevada. Candidates must be able to visit properties, walk sites, assess building conditions, and respond to urgent operational matters. Occasional after-hours or weekend availability may be required for emergencies or time-sensitive issues.

COMPENSATION & BENEFITS

Compensation: Competitive salary commensurate with qualifications, licensing, and commercial property management experience. $65,000-$75,000 (exempt) annual salary. Negotiable depending on experience.

Benefits:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and 12 paid holidays
• Professional development, continuing education, and career advancement opportunities

EQUAL EMPLOYMENT OPPORTUNITY

Dickson Commercial Group Management is an Equal Opportunity Employer committed to providing employment opportunities without regard to legally protected characteristics, in accordance with applicable federal, state, and local laws.