What are the responsibilities and job description for the Associate Principal Secretary position at DICKINSON HIGH SCHOOL?
Position: Associate Principal Secretary
Campus: Dickinson High School
Wage/Salary Status: Nonexempt
Immediate Supervisor(s): Associate Principal(s)/Campus Principal
Pay Grade: Per Compensation Manual
Days Employed: Per Compensation Manual
POSITION SUMMARY:
- Facilitate the efficient operation of the administrator’s office
- Provide clerical services to the administrator and other staff members
QUALIFICATIONS:
Education:
- High School diploma or GED
Special Knowledge/Skills:
- Have thirty (30) semester hours of college credit with some business orientation or equivalent business school training or
- Five years of general clerical/secretarial experience or
- Three years of experience as an Educational Secretary
- Office management skills
- Basic computer skills
- Effective interpersonal skills
- Knowledge of basic accounting procedures
- Ability to work congenially with school administrators, instructional personnel, support staff members, and others
- Proficient in the use of Excel
- Training as a bookkeeper (preferred)
MAJOR RESPONSIBILITIES:
These statements are intended to describe the major purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.
- Promote good public relations by assisting students, teachers, and parents
- Schedule meetings and appointments for the assistant principal
- Originate, draft, distribute, and file documents that are essential to the operation of the office
- Maintain accurate files for the assistant principal
- Monitor student attendance records
- Make daily attendance calls to parents
- Oversee daily student check-in/check-out procedures
- Assist in report preparation
- Receive incoming calls, take reliable messages, and route messages to appropriate staff
- Greet visitors, determine their needs, and direct them to the appropriate person or office
- Communicate with school personnel regarding student discipline
- Facilitate and oversee daily office operations
- Assist the school receptionist with receiving incoming calls, taking reliable messages, and routing community members to the appropriate staff
- Assist the campus administrator in the needs of running the business of the school and perform any duties as assigned by the campus administrator
EQUIPMENT USED:
- Computer, printer, modem, typewriter, copier, fax machine
WORKING CONDITIONS:
- Ability to perform a variety of duties concurrently
- Ability to maintain control in stressful situations
- Work in a small office environment with frequent interruptions