Bookkeeper Assistant

Position: Bookkeeper Assistant    

Department: Dickinson Junior High School

Wage/Hour Status:  Nonexempt

Immediate Supervisor(s):  Campus Principal and Bookkeeper

Pay Grade: Per Compensation Manual

Days Employed: Per Compensation Manual

POSITION SUMMARY:

• Maintain financial records for school activity accounts, general ledger, and principal accounts, including cash balance and detailed accounts
• Process financial transactions following district procedures and policies
• Assist the bookkeeper with maintaining the campus budget
• Assist with travel forms, including registration, hotels, money advances, and actual expenditures 

QUALIFICATIONS:

Education/Certification: 

• High School Diploma or GED

Special Knowledge/Skills: 

• Basic understanding of school district/public fund spending laws and district policies
• Basic computer knowledge/skills including Excel, mail merge
• Basic Accounting knowledge 

Experience: 

• Some experience in a school setting (preferred)
• Some experience with accounting

MAJOR RESPONSIBILITIES: 

• Maintain financial records for school activity accounts, general ledger, and principal accounts, including cash balance and detailed accounts
• Maintain financial records utilizing the district-approved software
• Process financial transactions following district procedures and policies
• Serve as recourse for all school accounts regarding financial management issues
• Assist the bookkeeper with maintaining the campus budget
• Participate in activity fund audits
• Assist with travel forms, including registration, hotels, money advances, and actual expenditures
• Assist with entering requisitions and follow through with PO process by receiving and checking in merchandise, reviewing packing slips for accuracy of shipment, and securing invoices for payment once merchandise is received
• Work with the Business Office to ensure invoices are paid on time, resolving any issues
• Assist in preparing monthly tax statements meeting Business Office deadlines
• Assist in preparing daily deposits
• Assist with entering/clearing student financial records in SKYWARD
• Utilize time wisely, meet task completion deadlines, and maintain punctuality and attendance
• Maintain a friendly, positive, professional, customer-service demeanor with staff, students, and parents
• Demonstrate the ability to multi-task
• Assist with errands such as shopping tasks, bank deposits, ESC drop-off/pick-up
• Assist with other miscellaneous clerical duties as assigned

EXPECTATIONS OF MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

• Tools/Equipment Used: Standard office equipment, including computer and peripherals; standard instructional equipment
• Motion: Frequent walking and reaching, frequent standing; kneeling/squatting, bending/stooping, pushing/pulling, and twisting
• Lifting: Frequent light lifting and carrying (less than 15 pounds); heavy lifting (45 pounds or over)
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; exposure to biological hazards (body fluids, bacteria, communicable diseases)
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress; Ability to interact positively and proactively with students, staff, and the community
• Professional Dress:  Dress must be clean, neat, in a manner appropriate for his or her assignment, and following any additional standards established by his or her supervisor and approved by the Superintendent.  During work hours, visible body piercings (except earrings) will not be allowed.  

EVALUATIONS: 

• Performance of this position will be evaluated annually