Real Estate Transaction Coordinator

Company Overview We are a fast-paced, growing real estate company seeking an experienced, highly reliable Transaction Coordinator to manage office, transaction, and property marketing functions. We need a quick learner who takes direction well while working independently. A motivated, upbeat, "do whatever it takes" individual will thrive on our team. This position primarily supports management while coordinating directly with agents, buyers, sellers, title companies, and business partners. We offer a high-growth environment for someone looking to deepen their real estate career.

Position Details

• Job Type: Full-time (In person)
• Compensation: $22 per hour (commensurate with experience)
• Supplemental Pay: Bonus opportunities
• Schedule: Day shift, Monday to Friday (On Call/weekends as needed)

Key Responsibilities

Transaction & Title Coordination

• Process new SCRs, perform debt scrubs, and complete initial intake calls and disclosures.
• Verify handoff documents, set up transaction group texts, and send contract addendums or extensions.
• Order title commitments, upload files to property records, and tag appropriate team members.
• Request payoffs (mortgages, judgments, municipal liens), HOA/Condo documents, and log U&O requirements in the contracts app.
• Conduct ancestry searches for heirs, request death certificates, and pull probate records.
• Confirm executed POAs are in-office.

Property Sales & Marketing Support

• Scrub listing photos and request professional photography.
• Manage lockboxes and basic maintenance.
• Update marketing schedules, equity trackers, closed deal logs, and CRM systems (Podio) as contract statuses change.
• Research relocation listings for management review.

Administrative & Operations

• Maintain professional etiquette across all partner and party communications.
• Compile operational data and reports to support sales reps and management.
• Process daily mail, manage inbox folders, track property expenses, and escalate urgent issues.
• Run business errands (document delivery/pickup, key transport, site visits).

Qualifications & Requirements

Required:

• Minimum 2 years of administrative or clerical experience.
• Reliable vehicle for local errands and property visits.
• Proficiency with MS Office (Word, Excel, PowerPoint) and cloud platforms (Google Drive, Dropbox).
• High attention to detail with accurate typing, strong proofreading, and clear written/verbal communication.
• Strong organizational, note-taking, follow-up, and problem-solving abilities.

Preferred:

• Active Real Estate License is a plus (not required).
• Minimum 2 years of customer service experience.
• Background in real estate, title coordination, or construction operations.
• Experience with MLS and CRM/workflow systems (e.g., Podio).
• Fluency in Spanish (not required).
• High school diploma or equivalent.

How to Apply

Submit your resume and a cover letter explaining why you are an ideal candidate.

• Cover Letter Subject Line: "TRANSACTION COORDINATOR COVER LETTER"

Pay: From $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Education:

• High school or equivalent (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Folsom, PA 19033 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $22