What are the responsibilities and job description for the Controller position at Diamond Braces?
Location: Englewood, NJ
Schedule: In HOUSE or Hybrid
Employment Type: Full-Time
Compensation: $135,000 – $165,000 Base Salary (Based on Experience)
About the Role
We are seeking a mature, operationally strong Controller to help build financial structure, reporting discipline, and accountability across a fast-growing multi-location company operating under multiple entities and tax IDs.
This is not a passive accounting role.
This position is responsible for improving visibility, enforcing process discipline, strengthening controls, and creating reliable financial reporting that leadership can use to make decisions.
The ideal candidate is comfortable operating in a growing environment where systems and processes are actively being improved.
This role works directly with ownership and executive leadership.
What You Will Be Responsible For
- Multi-Entity Accounting Management
- Manage accounting operations across multiple companies, locations, and tax IDs.
- Maintain intercompany reconciliations and entity-level accuracy.
- Standardize accounting procedures across entities.
- Ensure consistency in coding, reporting, and financial processes.
- QuickBooks Online Structure and Oversight
- Manage and improve QuickBooks Online structure, including:
- chart of accounts
- classes
- locations
- vendor setup
- reporting categories
- Improve financial visibility across departments and locations.
- Identify and correct accounting inconsistencies and reporting gaps.
- Financial Reporting and Operational Visibility
- Produce monthly financial reporting packages.
- Develop entity-level and location-level P&Ls.
- Prepare consolidated financial reporting for leadership.
- Track and analyze:
- revenue
- labor
- occupancy costs
- vendor spend
- operating expenses
- contribution margin
- profitability trends
- Build reporting that helps leadership identify operational issues quickly.
- Accounts Payable and Vendor Controls
- Improve AP workflows and approval processes.
- Monitor vendor balances, payment timing, and aging reports.
- Prevent duplicate payments and unauthorized spending.
- Ensure bills are properly coded, approved, and documented.
- Improve vendor accountability and payment organization.
- Credit Card and Expense Oversight
- Enforce receipt submission and expense coding requirements.
- Monitor recurring subscriptions, unusual spending patterns, and policy violations.
- Improve visibility into company-wide spending.
- Assist with implementation of stronger expense controls and approval workflows.
- Reconciliations and Balance Sheet Integrity
- Oversee reconciliations for:
- bank accounts
- credit cards
- payroll accounts
- liabilities
- clearing accounts
- loans
- Review balance sheet activity regularly and resolve unsupported balances.
- Improve overall accounting accuracy and cleanliness.
- Cash Flow Reporting
- Assist leadership with cash flow visibility and reporting.
- Monitor upcoming obligations including:
- payroll
- rent
- vendor payments
- major recurring expenses
- Support better financial planning and operational decision-making.
- Process Improvement and Internal Controls
- Build scalable accounting and reporting processes.
- Create enforceable workflows and documentation.
- Reduce operational inefficiencies and financial surprises.
- Improve accountability across financial operations.
- Help transition the company from reactive accounting to controlled financial management.
- Team Coordination and Oversight
- Coordinate with accounting support staff, AP personnel, external vendors, and operational leadership.
- Improve accountability and communication between accounting and operations.
- Assist with training and process implementation where needed.
Required Qualifications
- 5 years of accounting or controller experience.
- Strong QuickBooks Online experience is required.
- Experience managing multiple entities, tax IDs, or locations.
- Strong understanding of accrual accounting principles.
- Strong Excel and/or Google Sheets skills.
- Experience with:
- financial reporting
- reconciliations
- AP oversight
- operational accounting
- internal controls
- Ability to work directly with ownership and senior leadership.
- Comfortable operating in a fast-moving, evolving company environment.
- Must be local to Northern New Jersey, Manhattan, or surrounding areas.
- Must be willing to work hybrid from Englewood, NJ.
Preferred Experience
- Multi-location company experience.
- Retail, franchise, service business, hospitality, construction, logistics, or other operationally complex environments.
- Experience building reporting infrastructure.
- Experience improving accounting systems and financial controls.
- Experience creating location-level financial reporting.
- Experience supervising accounting support staff.
Ideal Candidate
The ideal candidate is practical, organized, mature, and highly accountable.
This person:
- Builds structure.
- Improves systems.
- Creates visibility.
- Identifies problems early.
- Pushes back when processes are weak.
- Understands both accounting and operations.
- Is comfortable rolling up their sleeves when necessary.
- Wants to grow into a larger financial leadership role over time.
We are not looking for someone who simply closes books.
We are looking for someone who helps build financial discipline and operational visibility across a growing organization.
Success in This Role Will Be Measured By
- Accurate and reliable financial reporting.
- Improved visibility into location performance.
- Cleaner and more organized financial data.
- Better AP and vendor control.
- Reduced accounting errors and duplicate payments.
- Improved expense accountability.
- Stronger reconciliations and balance sheet accuracy.
- Better cash flow visibility.
- Improved financial processes and operational discipline.
- Increased confidence in financial reporting across leadership.
Why Join Us
This is an opportunity to help build structure inside a rapidly growing multi-location company.
The right person will have visibility, responsibility, and the ability to help shape the future financial infrastructure of the organization.
We value:
- accountability
- operational thinking
- process discipline
- transparency
- continuous improvement
If you enjoy building systems, improving visibility, and creating financial structure in a growing environment, this role offers significant long-term opportunity.
Salary : $135,000 - $165,000