CME Coordinator– CME Department

Responsible for providing leadership in the coordination of departmental activities and the resolution of operational issues related to Continuing Medical Education. The CME coordinator works in concert with the Director of Medical Education and the CME committee to assist in the planning, implementation and evaluation of the CME activities. Provides logistics and clerical support as needed.:

• High School/GED required.
• Associate Degree in related field preferred or minimum of 3-years’ experience in a healthcare setting with CME educational operations.
• Strong skills pertinent to teamwork, communication, analytic problem solving and educational advocacy.
• Demonstrated knowledge of organizational structure, problem-solving skills.
• Computer skills required with knowledge of Microsoft Office Suite.
• Good written and verbal communication skills required.
• Will require work outside the normal business M-F hours some evenings and/or weekends.
• Bilingual – English/Spanish.

:

• Requires ability to effective interface with a variety of people and be flexible to changing work priorities and work well under stressful situations.
• Requires excellent written and oral communication skills with attention to detail.
• Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practices.

· Proactively promotes the value of the CME department’s contribution to achieving quality improvement and hospital system goals.

• Assist in the development of educational needs to be addressed by CME/CE activities.
• Ensure that documentation of the planning process is appropriate and complete.
• Implement and coordinate program planning procedures for CME/CE activities.

· Provide on-site support for each CME program including attendance, the distribution and collection of evaluation feedback, faculty disclosure and commercial support acknowledgement.· Attend and support all educational CMR/CNE conferences by planning, promoting, implementing and evaluating all Educational Conferences including Face to Face (live) and Virtual (including those programmed for weekends)

• Manage -through the OMNITRACK software system, all CME conference and/or courses events, including: facility management, event calendar, payment processing, registration of participants, professional development records, certificates and credit hours, and course/conference evaluation records.
• Maintain communication with OMNITRACK vendor for any updates, upgrades and/ or technical issues.
• Maintain records and files for ACCME accreditation, remaining up to date with accreditation policies and practices.
• Manage Medical Education Programs through to completion ensuring projects are delivered on target.
• Assist in coordinating educational programs for the CME office and maintain the office’s vision. Assist in the development and refining of educational objectives.
• Collaborate with the CME Director and Committee, conducting needs assessment per conference.
• Assist CME Director with Faculty recruitment and management
• Work with accredited CME Provider Partners, outside vendors, internal staff to plan and coordinate projects from inception, meeting requirements and ensuring completion on time, within cost and to required quality standards.
• Develop and maintain a file for each program offered during the current accreditation term (Physician attendance records must be kept for a minimum of 6 years.)
• Assist with the CME re-accreditation process; including the implementation of the re-accreditation survey.
• Provide administrative support to the Director of CME and CME Committee.
• Assist CME Director with collecting documentation for accreditation processes.
• Arrange for CME Committee meetings and take meeting minutes.
• Attend the annual TMA Medical Education Conference for professional development updates.
• Summarize Program evaluation report to CME Committee and CME Director to review.
• Assist in pre-recording of program faculty when Virtual/ Live and Hybrid Educational Activity.
• Coordinate event catering, faculty travel, faculty accommodations.
• Assist with Vendor/ Exhibitor applications to ensure compliance with Pharma Code and ACCME guidelines.
• Ensure that faculty disclosure and commercial support information is communicated (verbally or in written format) to participants for each program.
• Other duties as assigned.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Experience:

• CME: 2 years (Required)

Language:

• Bilingual (Required)

Shift availability:

• Day Shift (Preferred)
• Night Shift (Preferred)

Work Location: In person

Benefits: