AR Coordinator

Job Title: Accounts Receivable Coordinator

Job Type: Full-Time

SUMMARY

The Accounts Receivable Coordinator is responsible for managing jobs within our operations system. Their primary duties include updating job information, moving assets on and off rent, updating asset locations for tracking of billable inventory, creating rental field tickets, entering transport and service tickets for jobs, creating field tickets from all transport and other services rendered, working with the DHI operations team to assure accuracy of field tickets, and obtaining required customer approval for field tickets to be invoiced and processed for payment.

This role also supports accounting functions including reconciliation activities, assisting with general ledger alignment, and ensuring compliance with financial processes and reporting accuracy.

KEY RESPONSIBILITIES

• Coordinate and process AR ticketing for assigned business districts, including tracking rental asset locations and statuses and reviewing and processing service and rental tickets
• Process, batch, and monitor AR ticketing to ensure timely and accurate AR invoicing
• Monitor stale unbilled AR tickets and past due AR balances to ensure the company’s DSO targets are met, including following up with sales representatives and customers as needed
• Maintain complex spreadsheets for tracking water management and treatment divisions, ensuring all equipment and labor are being billed for
• Assist with the coding of thirdparty service providers’ AP invoices, ensuring revenues are properly charged
• Ensure customers are billed correctly for services offered
• Communicate with customers to answer questions
• Assist operations team with resolving disagreements with customers on field tickets
• Utilize computerized software programs (CMS, Excel, Word) to perform duties and responsibilities
• Develop automated spreadsheets
• Maintain telephone and personal contact with staff and customers on receivable matters as directed by manager
• Assist with accruals and journal entry preparation to support monthend close processes
• Support general ledger accuracy by ensuring AR activity is properly aligned with accounting records
• Collaborate with accounting on reconciliation of accounts receivable balances and discrepancies
• Maintain documentation and audit trails for AR transactions and adjustments
• Work crossfunctionally with procurement and vendor management processes where AR/AP overlap occurs
• Ensure compliance with 1099 vendor classification requirements where applicable
• Utilize cloudbased financial systems (NetSuite or similar) for AR tracking and reporting

EDUCATION

High School Diploma or GED equivalent

Accounting degree (preferred but not required)

EXPERIENCE

3 years of experience in accounts receivable, accounting, or similar financial roles

SKILL REQUIREMENTS

• Proficient in MS Office and data entry, with working knowledge of ERP/accounting software
• Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUPs
• Ability to process large amounts of data entry in a timely and organized manner
• Working knowledge of general ledger accounting, accruals, and journal entries
• Familiarity with purchasing/procurement workflows
• Experience with cloudbased ERP/accounting systems (NetSuite preferred)
• Strong understanding of vendor management processes and financial controls
• Great attention to detail
• Excellent ability to organize and coordinate tasks
• Comfortable with mathematics and financial data
• Excellent communication and interpersonal skills
• Ability to work independently and meet deadlines
• Confidentiality and trustworthiness
• Selfstarter
• Able to work alone and as part of a team

WORK SCHEDULE

Typical M-F Office hours

DISCLAIMER PROVISION

This position description should not be construed to imply that these job duties are the exclusive standards of the position. Employees will follow any other instructions and perform any other related duties, as may be required by their supervisor.

About DHI - Dalbo Holdings, Inc.

DHI (Dalbo Holdings, Inc.) is a leading oilfield services company specializing in integrated water and fluid management solutions. The company provides end-to-end services including water transfer, treatment, recycling, storage, and disposal, supported by a large fleet of frac tanks and engineered equipment.  DHI differentiates itself through custom-designed process systems, proprietary treatment technologies, and rapid field deployment capabilities that help operators reduce costs, improve efficiency, and maintain compliance. Operating across multiple U.S. basins, the company serves as both an equipment provider and a technical partner, delivering scalable, reliable solutions for complex water management challenges in energy operations.