Administrative Assistant 2

Roles and Responsibilities

Oversee critical expenses (consulting agreements, purchase orders, invoices, expense reports) Manage complex executive travel arrangements (airfare, lodging, transportation, passport/visa(s), itineraries, other travel needs) Manage calendars, including scheduling, accepting meetings, and maintaining calendars Prepare executive meeting items (presentations, materials, agendas); coordinate with Facilities/IT for setup; capture meeting notes Attend functional and leadership meetings to support agendas and documentation Obtain signatures on executive documents Represent the department in meetings with administrative personnel Greet and escort external guests to executive meetings Order office supplies and equipment for the department as needed Support department in shipping and mail distribution Contribute to development of departmental concepts and techniques Support continuous administrative improvement initiatives Leverage administrative best practices.