What are the responsibilities and job description for the Accounting Coordinator position at DFW Longhorn Electric?
About Us
DFW Longhorn Electric LLC is a growing electrical service company specializing in the multifamily and commercial sectors. We are committed to quality workmanship, strong customer relationships, and operational excellence. We are seeking a detail-oriented and dependable Accounting Coordinator to join our team and support our financial operations.
Position Summary
The Accounting Coordinator will be responsible for managing accounts receivable and payable processes, handling collections (including lien processes when necessary), and maintaining accurate financial records. This role plays a key part in ensuring timely invoicing, cash flow management, and vendor coordination.
Key Responsibilities
Accounts Receivable & Collections
- Generate and send invoices daily based on completed work orders
- Post customer payments in Service Fusion and prepare deposits
- Perform collection calls and follow up on outstanding invoices
- Prepare past due reports monthly and monitor aging receivables
- Send Intent to Lien notices for accounts 90 days past due
- File liens for accounts exceeding 120 days past due when necessary
Accounts Payable
- Review and process vendor/supplier invoices for approval
- Enter approved invoices into QuickBooks Desktop (QBD)
- Upload invoices to corresponding jobs in Service Fusion
- Reconcile vendor statements monthly
- Maintain organized records and ensure timely payments
Customer & Vendor Administration
- Set up new customers and maintain accurate account records
- Collect and manage Certificates of Insurance (COIs) and W-9s
- Maintain vendor credentialing platforms, logins, and renewals
- Ensure compliance with customer billing requirements and portals
Reporting & Statements
- Send monthly customer statements and respond to billing inquiries
- Assist with financial reporting and account tracking
Qualifications
- 2 years of experience in accounts receivable, accounts payable, or bookkeeping
- Experience with QuickBooks Desktop (required)
- Familiarity with Service Fusion or similar systems (preferred)
- Strong understanding of collections processes (construction industry experience is a plus)
- Experience in the service industry within a construction trade is a plus
- Proficient in Microsoft Excel
- Experience working on Mac computers is a plus
- Highly organized with strong attention to detail
- Ability to manage multiple tasks and meet deadlines
- Strong communication and problem-solving skills
Compensation & Benefits
- Competitive pay based on experience
- Health insurance
- Paid time off and holidays
- Opportunities for growth within the company
- Supportive and team-oriented work environment
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person