What are the responsibilities and job description for the Administrative Assistant position at DFW Cast Stone?
We are a small manufacturing business seeking a dependable and self-motivated individual to join our team. The ideal candidate has a positive attitude, strong work ethic, and takes pride in producing quality work. This is an on-site position requiring regular in-person attendance.
Job Summary:
The Administrative Assistant supports the daily administrative and operational functions of our manufacturing business. Responsibilities include coordinating office activities, assigning and tracking tasks, assisting with shipping and receiving operations, processing invoices, following up on customer collections, maintaining accurate records, and supporting customer service needs. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities while contributing to the efficient operation of the business.
Duties:
- Perform general office and administrative duties, including filing, data entry, document management, and answering and directing phone calls.
- Assist with scheduling appointments, coordinating meetings, and managing correspondence.
- Utilize QuickBooks to process invoices, maintain financial records, and support accounting functions.
- Maintain accurate and up-to-date customer, vendor, and company records.
- Provide exceptional customer service by responding to inquiries and resolving issues in a professional and timely manner.
- Assist with shipping and receiving documentation and support related administrative processes.
- Review and proofread documents to ensure accuracy, completeness, and consistency.
- Support daily office operations by assisting with a variety of administrative, clerical, and operational tasks as needed.
- Collaborate with team members to ensure efficient workflow and completion of assigned projects.
- Perform other duties and responsibilities as assigned.
Qualifications
- Previous experience in an administrative, clerical, office support, or related role preferred.
- Experience with QuickBooks or similar accounting software is a plus.
- Excellent customer service and interpersonal skills, with the ability to communicate professionally and effectively.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Proficiency in maintaining accurate records and handling confidential information with discretion.
- Proficient in Microsoft Office applications, including Excel, Word, and Outlook.
- Strong attention to detail and accuracy in all aspects of work.
- Ability to work independently while also contributing effectively as part of a team.
If you are a motivated, detail-oriented professional with strong organizational skills and a positive attitude, we encourage you to apply. We are looking for a dependable team member who takes pride in their work and is eager to contribute to our company's success.
Join our team and become an important part of a collaborative and growing business. We look forward to hearing from you.
Job Type: Full-time
Pay: $15.00 - $19.00 per hour
Schedule:
- Full-Time, 40 hours per week
- Monday through Friday
- 8:00 AM - 5:00 PM
Experience & Qualifications
- Minimum 2 years of administrative or office support experience (Required)
- Minimum 2 years of experience with Microsoft Office, including Excel, Word, and Outlook (Required)
- Customer service experience preferred
- Experience with QuickBooks Pro preferred
Work Location
- Must be able to reliably commute to Haltom City, TX 76117 (Required)
- This is an on-site position; remote work is not available
- Work Location: In person
Job Type: Full-time
Pay: $15.00 - $19.00 per hour
Application Question(s):
- How many years of administrative or office support experience do you have? Please briefly describe your most recent role.
- What is your level of experience with QuickBooks (none, basic, intermediate, advanced)? Please briefly explain how you used it.
- Are you able to reliably commute to Haltom City, TX 76117 and work on-site Monday–Friday, 8:00 AM–5:00 PM without requiring remote work?
Work Location: In person
Salary : $15 - $19