Data Entry Specialist

Job Title: Data Entry Clerk

Duration: 3 Month Contract

Location: Mundelein Illinois 60060

Pay rate: $18 - $20 hourly on w2

Key Responsibilities

• Enter, update, and maintain accurate data in internal systems related to:
• Medical Device Reports (MDRs)
• Customer licensing and account records
• Regulatory submissions and supporting documentation
• Quality and compliance logs
• Perform detailed data validation activities, including:
• Reviewing records for completeness and accuracy
• Cross-checking data across multiple systems and source documents
• Identifying discrepancies and escalating issues as needed
• Support MDR remediation efforts by:
• Backlogging and remediating historical records
• Ensuring all required fields and documentation meet regulatory standards
• Assisting with preparation for audits and inspections
• Provide general clerical and administrative support, such as:
• Document management and filing (electronic and/or physical)
• Tracking status of records and remediation progress
• Updating logs and reports for project tracking
• Collaborate with cross-functional teams including Regulatory Affairs, Quality Assurance, and Customer Operations to ensure alignment and data integrity.

Required Skills & Qualifications

• Strong attention to detail with a focus on accuracy and completeness
• Ability to follow structured processes and work with regulated data
• Basic computer proficiency (e.g., MS Excel, data entry systems, document management tools)
• Good organizational and time-management skills
• Ability to handle repetitive tasks with consistency and focus

Preferred Qualifications

• Prior experience in data entry, administrative support, or records management
• Experience working in a regulated environment (e.g., medical devices, pharmaceuticals, healthcare)
• Familiarity with MDR processes, FDA regulations, or quality systems (QMS) is a plus
• Experience with ERP, CRM, or document management systems

What This Role Looks Like Day-to-Day

• Reviewing batches of records for missing or incorrect information
• Entering or correcting MDR-related data in internal systems
• Reconciling discrepancies between systems and source documents
• Updating tracking logs and reporting progress to leads
• Coordinating with team members to resolve data gaps

Why This Role Matters

Accurate and complete data is essential in responding to FDA observations and maintaining compliance. This role directly contributes to the organization’s ability to remediate findings, avoid further regulatory risk, and ensure patient safety by maintaining reliable reporting records.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.