Administrative/Executive Assistant 5

Job Title - Administrative/Executive Assistant 5

Estimated Start Date 26 October 2026

Location - East Peoria, IL 61611

On-Site Full Time

Daily Schedule M-F 7:00am-4:00pm (Flexible)

Estimated Duration 12 months

Pay Range: $23-25/hr

We need someone with admin assistant experience and has been in the role for multiple years doing this type of work, needs work history longevity.

Job Description

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

* Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

* Review and approve invoices, reports, memos, letters, financial statements, and other documents.

* Review and approve corporate documents, records, and reports.

* Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

* Prepare agendas and make arrangements for committee, board and other meetings.

Skills:

* Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

* Expert ability to work independently and manage one's time.

* Expert ability to keep information organized and confidential.

* Expert ability in event planning, budgeting, etc.

* Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.

* Previous experience with computer applications, such as MS Word, Excel and PowerPoint.

Education/Experience:

* High school diploma or GED required.

* 10 years experience required.

* Experience working with executives required.

Position's Contributions to Work Group:

- The Administrative Assistant provides critical administrative and organizational support to the Operations Manager and broader operations team.

This position contributes to the work group by coordinating schedules and meetings, managing communications, maintaining accurate records and documentation, supporting reporting and data management, and assisting with special projects.

By ensuring efficient administrative processes and effective coordination of daily activities, this role enables operational leaders to focus on workforce management, business priorities, and achieving operational objectives. The position also serves as a key resource for communication, collaboration, and execution across the team.

Reason/motivation for request: - Backfill

Why this Role?

- This role is needed to provide dedicated administrative support to the Operations Manager.

The position will improve efficiency by managing administrative responsibilities, coordinating key activities,

supporting operational reporting, and ensuring timely execution of business priorities.

This role will enable leadership to remain focused on operational performance, employee engagement, and achievement of organizational goals.

Typical task breakdown:

- Planning travel

- Scheduling meetings

- Maintaining calendars for leaders

- Running meetings

Interaction with team:

- Working with Ops Manager and direct team, but potential to work with upper leadership as well.

Team Structure

- Main support of Ops Manager but partial support of 6 other leaders.

Work environment:

- Office environment.

- Years of experience: 10

- Degree requirement: Bachelor's degree and 5 years of executive administrative support experience,

- Open to 7 years with associates degree

- Do you accept internships as job experience: Yes

- Are there past or additional job titles or roles that would provide comparable background to this role: Job titles within "Secretary" or "Administrative Assistant" job families.

Top 3 Skills

- Organizational & Time Management Skills

- Communication Skills

- Attention to Detail & Problem Solving

Additional Technical Skills (Required)

- MS Office Suite Proficiency

- Data Management & Reporting

- Business Systems & Technology Skills

o SharePoint, OneDrive Next Gen, Guided By, Workday (Desired)

- Advanced Excel Skills

- Project Coordination Experience

Soft Skills (Required)

- Communication

- Adaptability & Flexibility

- Initiative & Proactive Thinking (Desired)

- Strong Relationship Building

- Initiative & Anticipation

- Adaptability & Resilience

Disqualifiers/Red Flags/Overqualifications:

- Poor organizational skills

- Poor communication or lack of professionalism

- Lack of Technical Proficiency

Dexian stands at the forefront of Talent Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.  
 
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.