Administrative Assistant: III (Senior)

Position: Administrative Assistant: III (Senior)

Duration: 1 months (contract role Possibility of Extension/FTE role)

Location: Palm Beach FL 33480

Shift: 1st Shift, Mon - Fri, 8 hrs a day & 40 hrs per week, 9AM-6PM EST

Industry: Real Estate Industry

Pay rate: $20.00 - $22.00 per hour on w2

Job Description:

SUMMARY

• We are seeking a temporary Administrative Assistant.
• This role will support one of our offices in the South Florida Market.
• This position will provide front desk duties and general administrative support to the Senior Managing Directors and Agents.
• This opening requires in person work in the office; Monday to Friday from 9 am to 6 pm with a 60-minute unpaid lunch break.

Responsibilities include, but are not limited to:

• Answer calls, screen calls, take accurate messages, and provide information to callers.
• Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.
• Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.
• Prepare and type board packages, mailing labels, and other documentation.
• Be proficient in all cleint's proprietary systems to assist Agents who have questions or require assistance using those systems.
• These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
• Basic operational understanding of office printers and copiers, changing toners as needed.
• Update all new office exclusive listing activity and issue weekly & monthly spreadsheet reports on exclusives.
• Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
• Assist SMD with submission of monthly expense reports.
• Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
• Process outgoing USPS mail, UPS, and messenger services.
• Coordinate with the Facility team on repairs.
• Provide general admin duties, such as, typing, filing, copying, faxing, mailings, etc.
• Order, maintain, and restock inventory of office supplies, beverages, and kitchen supplies.
• Assist with special projects as needed.
  

Dexian stands at the forefront of Talent Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.  
 
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.