HR Coordinator

Job Description

We are currently seeking an HR Coordinator to support the HR leadership team.  This position will be located in the headquarters office in Fairfax, VA . The HR Coordinator serves as a support member of the HR leadership team and requires excellent collaboration and customer service skills . This position ensures efficient administrative processes, maintains compliance with company policies, and contributes to a well-organized and productive workplace environment.

Dewberry prides itself on a culture of collaboration where in-person interaction with our clients and each other is essential for full exchanging of ideas, successful project delivery, developing meaningful professional relationships, gaining mentorship, and developing our workforce. While we offer flexible schedules, we prioritize in-person presence in the office. This role will require working out of the Fairfax office at least three times a week.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Responsibilities

Key Responsibilities:

• Manage day-to-day operations of the call center, ensuring calls and requests are responded to in a timely manner
• Order and maintain inventory of office supplies for the HR team
• Coordinate catering services for meetings, events, and employee activities
• Coordinate meeting logistics , including scheduling, room setup, and materials preparation
• Process invoices accurately and in a timely manner
• Monitor and reconcile HR-related credit card expenses
• Oversee incoming and outgoing mail, including distribution and organization
• Serve as a safety advocate for HR by promoting and modeling safe workplace practices
• Act as records custodian, ensuring proper maintenance and confidentiality of employee records
• Maintain, file, and organize employee records in compliance with company policies
• Coordinate and administer employee drug testing programs
• Conduct quarterly motor vehicle record (MVR) checks
• Manage office space usage and reserve conference rooms for visitors, particularly in the Fairfax location
• Conduct outreach to employees who are celebrating milestone service anniversaries to promote on company intranet
• Other administrative duties as assigned
  
  

Leadership Competencies

Achieving Results

• Makes clear decisions on a path forward after risks have been assessed
• Demonstrates a willingness to advance an initiative forward without total certainty as to an outcome
• Works with HR leaders on creative solutions and problem solving
• Responsive to requests and deliverables in a timely manner
• Ability to successfully bring assigned projects to a successful close
  
  

Communication

• Knows when to talk and when to listen
• Adapts their personal communication style to reflect and support the styles of others
• Chooses the most effective medium for communication based on the subject matter and audience
  
  

Critical Thinking

• Examines the root cause behind issues prior to acting
• Models the ability to facilitate idea generation and remain open to new and untested ideas
• Ability to analyze situations and assist in bringing issues to successful resolution using sound HR problem solving skills
• Ability to proactivity engage in difficult conversations to guide towards a positive outcome
  
  

Relationship Building

• Build relationships with teammates, managers and employees based on trust
• Recognizes actions that can be taken to model accountability with colleagues
• Allows and encourages honest opinions and feedback from others
  
  

Required Skills & Required Experience

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Strong interpersonal and customer service skills a must
• A bility to work effectively in a team environment, building strong relationships across departments
• Excellent organizational skills and attention to detail
• Proficiency in administrative and office management tasks
• Working understanding of human resource principles, practices and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced environment
• Proficient with Microsoft Office Suite
  
  

 Education And Experience

• Bachelor's degree in human resources or related field and/or equivalent experience
• At least two years related experience required
• SHRM-CP or PHR credential preferred
• At this time, Dewberry will not sponsor a new applicant for work authorization.
• Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.
• Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.