Real Estate Transaction Coordinator

Overview
Join our dynamic real estate team as a Real Estate Transaction Coordinator and become the vital link ensuring smooth, efficient property transactions from contract to closing! This energetic role offers an exciting opportunity to coordinate all aspects of real estate deals, support agents and clients, and uphold the highest standards of professionalism. Y

The positions supports the firm’s acquisition, development, asset management, financing, and investor relations activities by managing due diligence, coordinating closings, maintaining legal entities and compliance, and assisting with investor communications. This role partners closely with internal teams, external counsel, lenders, and investors to ensure transactions are executed efficiently and accurately.

Key Responsibilities

Legal, Compliance & Transaction Support (40%)

• Coordinate due diligence, document preparation, signature routing, and closing deliverables for acquisitions, dispositions, financings, and refinancings.
• Manage closing checklists and track progress to ensure timely execution.
• Coordinate with external counsel, title companies, lenders, and internal stakeholders throughout transactions.
• Maintain corporate records, legal documentation, and contract archives, including digital closing binders.
• Form and manage legal entities, including obtaining EINs, registering in new jurisdictions, and maintaining compliance (licenses, annual filings, etc.).
• Organize and maintain centralized repositories for organizational documents, entity charts, and property-level legal files.
• Develop and implement closing procedures and best practices to improve consistency and transparency.

Acquisitions, Development & Asset Management Support (40%)

• Lead and manage due diligence checklists for acquisitions and project financings.
• Assist with entitlement applications, affordable housing filings, and related submissions.
• Coordinate development-related documentation, including permits, licenses, and bonds.
• Support transaction execution by compiling and distributing required materials across stakeholders.
• Assist asset management with post-closing requirements, including lender reporting, repair documentation, and ongoing compliance submissions.
• Maintain sponsor requirement tracking and reporting, including deadlines and deliverables.

Investor Relations & Reporting (20%)

• Support investor onboarding and investment processing through platforms such as Juniper Square and CrowdStreet.
• Prepare and distribute offering materials, subscription documents, and investor communications.
• Maintain investor records, data rooms, and CRM databases.
• Assist investors with document execution, funding processes, and general inquiries.
• Coordinate investor reporting, including quarterly updates, distributions, and tax document (K-1) postings.

Qualifications

• Bachelor’s degree required; paralegal or real estate experience preferred
• 2–5 years of experience in real estate transactions, legal coordination, or related field
• Strong organizational skills with the ability to manage multiple transactions simultaneously
• High attention to detail and ability to handle confidential information
• Proficiency in Microsoft Office; experience with Juniper Square or similar platforms a plus

Benefits

The organization’s commitment to professional standards has earned strong respect within the real estate industry. Employees are offered a comprehensive benefits package, a wellness program, and opportunities for professional growth, including:

· Three medical plans with HSA options

· Two dental plans

· Company-paid life and disability insurance

· 401(k)/Roth with company match

· Flexible Spending Accounts

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Real estate administrative: 3 years (Required)
• Paralegal: 3 years (Preferred)
• legal coordination : 1 year (Required)
• Project coordination: 3 years (Required)

Work Location: Hybrid remote in Potomac, MD 20854

Salary : $75,000 - $85,000