Accounts Payable Specialist

Job Title: Accounts Payable & Accounts Receivable Specialist

Location: Boston, MA

Experience Required: 4 Years

Work Type: Hybrid (2–3 days in office)

Role Summary

We are seeking a detail-oriented and experienced Accounts Payable (AP) and Accounts Receivable (AR) Specialist to join our finance team. The ideal candidate will have a strong background in managing both AP and AR functions, ensuring accurate and timely processing of invoices, payments, reconciliations, and collections. This role requires excellent organizational skills, attention to detail, and the ability to collaborate effectively with internal teams and external partners.

Key Responsibilities:

Accounts Payable (AP)

Code vendor invoices in accordance with the Chart of Accounts and collaborate with FP&A as needed

Perform data entry for vendor invoices, expense reports, and check requests

Coordinate with internal stakeholders to resolve invoice discrepancies and deficiencies

Maintain invoice issue logs and ensure timely resolution

Perform 3-way matching (invoice, purchase order, goods receipt)

Review expenses for accuracy and compliance with company policies

Monitor un-invoiced receipts and resolve invoicing gaps

Investigate and resolve invoice and purchase order processing issues

Reconcile vendor statements and resolve discrepancies

Route invoices for approval per delegation of authority guidelines

Support internal and external audit processes

Handle additional AP-related duties as assigned

Accounts Receivable (AR):

Partner with third-party logistics providers to track sales and AR for commercial products

Ensure transactions align with company policies and financial controls

Conduct regular alignment meetings with logistics partners

Manage reconciliation of operating cash accounts, including lockbox payments

Code payments and deductions in ERP systems based on cash file imports

Collaborate with Distribution & Trade teams to resolve AR-related issues

Assist with ad hoc requests related to sales and financial reporting

Required Qualifications:

High School Diploma or equivalent (required)

Associate’s Degree in Accounting, Finance, or related field (preferred)

Minimum 4 years of experience in Accounts Payable and Accounts Receivable

Strong proficiency in Microsoft Excel and MS Office Suite

Experience with ERP systems such as NetSuite, SAP, or Bill.com (preferred)

Solid understanding of accounting principles

Strong analytical, organizational, and time management skills

Ability to work independently and prioritize multiple tasks effectively