Accounts Payable Specialist

Description

ACCOUNTS PAYABLE SPECIALIST

Reports to: Central Team Manager

Summary

We are seeking a motivated and detail-oriented Accounts Payable (AP) Specialist with prior accounts payable experience to join our central accounting team. The ideal candidate will have strong Excel skills, experience with reconciliations, and a proven ability to manage high-volume, accurate AP processing in a fast-paced environment.

Key Responsibilities

• Process vendor invoices accurately and timely in accordance with company policies
• Perform invoice matching (PO, receipt, and invoice) and resolve discrepancies
• Prepare and process weekly/monthly check runs and electronic payments
• Reconcile vendor statements and resolve outstanding balances
• Perform AP account reconciliations and assist with month-end close
• Maintain accurate AP records and documentation for audits
• Communicate professionally with vendors and internal departments to resolve issues
• Utilize Excel for data analysis, reconciliation, and reporting
  
  

Business Skills

• Personal Accountability - Being answerable for personal actions.
• Problem Solving - Defining, analyzing and diagnosing key components of a problem to formulate a solution.
• Time and Priority Management - Prioritizing and completing tasks in order to deliver desired outcomes within allotted timeframes.
• Professional Communication Skills – Ability to exchange information, ideas, and messages clearly, concisely, and respectfully within a workplace or formal setting. These skills encompass verbal, written, and non-verbal communication, ensuring that interactions are purposeful, audience-focused, and aligned with organizational goals.
• Detail Oriented - Paying close attention to all the small particulars when working on a task or project. It involves ensuring accuracy, completeness, and high-quality results by focusing on every aspect—no matter how minor—before moving forward.
• Teamwork - Cooperating with others to meet objectives.
• Diplomacy - Effectively and tactfully handling difficult or sensitive issues.
• Customer Focus - Anticipating, meeting and/or exceeding customer needs, wants and expectations.
• Self-Starting - Demonstrating initiative and willingness to begin working.
• Interpersonal Skills - Effectively communicating, building rapport and relating well to all kinds of people.
• Planning and Organizing - Establishing courses of action to ensure that work is completed effectively.
  
  

Requirements

Behaviors

• Interaction - The job requires frequent communication and engagement with others.
• People-Oriented - The job requires building rapport with a wide range of individuals.
• Customer-Oriented - The job requires identification and fulfillment of customer expectations.
• Following Policy - The job requires adhering to rules, regulations or existing methods.
• Consistent - The job requires predictable performance in repetitive situations.
• Organized Workplace - The job requires establishing and maintaining specific order in daily activities.
  
  

Qualifications

• Previous accounts payable experience (minimum 1–3 years preferred)
• Proficient in Microsoft Excel, including formulas, VLOOKUP/XLOOKUP, pivot tables, or similar functions
• Experience with reconciliations, including vendor and general ledger reconciliations
• Experience with accounting or ERP systems (preferred)
• Experience in a high-volume AP environment (preferred)
  
  

Other Requirements

• Working hours: The individual will be required to work M-F from 8-5 and possible extended hours based on business needs. They may also need to be available for on-call or emergency situations.
• Physical Requirements:
• Mobility: Ability to move around the office or different company locations.
• Vision/Hearing: adequate eyesight and visual acuity to work with computers and read technical documents. hearing to communicate with coworkers and clients, and listen to phone conversations
• Manual dexterity: ability to operate computers, keyboards, and other technical equipment
• Lifting: Ability to lift and move equipment such as computers 5-10 lbs.
• Driving: Ability to drive to Palmer Locations for onsite visits.
  
  

Company Overview

Palmer Trucks is a full-service Kenworth dealership network serving Ohio, Indiana, Kentucky and Illinois with a comprehensive package of products and services. As a family-owned business with more than a half-century history of growth and success,

Palmer Trucks has grown to a team of over 600 individuals. With more than two million trucks on U.S. highways and interstates at any given time, a paramount need exists to keep the industry moving forward – 24 hours a day, 7 days a week.

We maintain a commitment to forming authentic and valuable connections through fulfilling the industry’s unique, time-sensitive needs as a trusted partner. We accomplish this by providing products and services of the highest quality and value – personalized for you. Because of this philosophy, we develop and nurture long-term, valuable relationships with our partners. The Palmer Trucks team has the utmost privilege and gratitude of doing business, and these core values are what keep customers returning year-after-year and are what have kept us – On the Road Since 1965.

Benefits

Palmer Trucks is a family-owned company with 60 years of success, treating everyone with respect and dignity. Our team is always ready to help you find the best benefits package for you and your family.

Individual, spouse and family coverage. Multiple products are affordable and provide value for you and your family.

• Health and Wellness Benefits
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance and Short-Term Disability
• Supplemental Products Long-Term Disability, additional Life Insurance, Accident Insurance, Hospital Indemnity, Critical Illness and More
  
  

Financial Stability And Retirement Preparedness

• Our 401(k) program includes a company match
• Retirement Planning Assistance
• Financial Guidance and Education
  
  

Paid Time Off

• Full-time employees enjoy paid holidays and personal time
• Vacation based on the length of service.
  
  

Resources When We Face Major Challenges And Life Events

• Bereavement Services and Employee Assistance Program
• Mental Health Resources readily accessible and without stigma
  
  

Paid Training and Tools Assistance to do the job right.

Job Posting Information

This position is with an immediate opening start date and will allow for the proper notice for the existing employer. Submit your resume with confidence that all contacts with us are completely confidential.

Palmer Trucks is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you would like to request a reasonable accommodation for a medical condition or disability during any part of the application process, please contact: HRTeam@palmertrucks.com

Palmer Trucks is an Equal Opportunity Employer. All Applicants are considered for employment without a regard to race, color, national origin, religion, sex (including pregnancy), age (40 or older), disability, veteran status or any other legally protected category.