Operation AP Coordinator

Description

POSITION SUMMARY

The Operation AP Coordinator is responsible for performing a wide range of accounting duties that support the AM Department, including accounts payable processing, general ledger reconciliations, and month-end closing activities. This position plays a key role in ensuring accuracy, timeliness, and compliance across financial processes and supports continuous improvement initiatives within a multi-organization business environment and ERP system.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Invoice Processing

· Review, verify and process vendor and freight invoices (e.g., UPS, FedEx, LTL Carriers)

· Cross-checking and matching between invoices, purchase order, receiving records in SAP

· Daily Tracking of custom invoices review and management

Freight & Logistics Billing

· Validate freight charges against quotes, contracts, and agreed rates

· Identify discrepancies (Incorrect billing and charges)

· Coordinate with carriers and brokers to resolve billing issues and request corrections or credits

Payment Coordination

· Payment information (Vendor & Duty) is entered into SAP, and the approval process is carried out through Flex

· Track approval status and ensure timely payment processing (ACH, Wire, Check)

· Support urgent payment requests and provide payment status updates to vendors

Reconciliation & Reporting

· Reconcile vendor statements and identify outstanding or missing invoices

· Monitor aging reports and follow up on overdue pending items

· Maintain organized records of invoices, approvals, and supporting documents

REQUIRED QUALIFICATIONS

Education:

· Associate degree in accounting payable

· Equivalent relevant work experience will be considered

Experience:

· 2–5 years of experience in a similar payable role

· SAP experience is plus

Skills and Competencies:

· Strong organizational skills and attention to detail

· Ability to maintain confidentiality and handle sensitive financial information

· Ability to follow written and verbal instructions accurately

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

· Experience with SAP or other ERP systems preferred

Travel Requirement:

· Less than 5%

COMPENSATION AND BENEFITS

• Competitive Total Rewards Package
• Comprehensive Health, Dental, and Vision Insurance
• Generous 401(k) Company Match
• Free Telehealth Services
• Optional Supplemental Insurance Programs
• Ongoing Professional Development and Leadership Training Opportunities

WORKING CONDITIONS

· Full-time, in-person position in a professional office environment.

· Monday–Friday, 8:00 a.m.–5:00 p.m., with occasional overtime during peak periods (e.g., month-end, year-end, or audits).

· Requires extended periods of sitting and computer work.

· May occasionally lift up to 15 lbs (files or office supplies).

· Office is climate-controlled and equipped with standard business technology.

Requirements

Experience:

· 2–5 years of experience in a similar payable role

· SAP experience is plus

Skills and Competencies:

· Strong organizational skills and attention to detail

· Ability to maintain confidentiality and handle sensitive financial information

· Ability to follow written and verbal instructions accurately

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

· Experience with SAP or other ERP systems preferred

Travel Requirement:

· Less than 5%