What are the responsibilities and job description for the Executive Assistant position at DESTINATIONS NORTH AMERICA?
Company Description DESTINATIONS NORTH AMERICA (DNA - USA) is an industry leader providing cruise lines with shore excursions in a majority of USA ports. As a destination management company, DNA supports cruise partners throughout their visits and delivers tailored experiences for guests. The company empowers a knowledgeable workforce to create memorable travel experiences while actively seeking innovative approaches and solutions. DNA’s team of experts plans and coordinates custom itineraries designed to meet the high expectations of cruise guests.
Role Description This Executive Assistant role is a hybrid position based in Miami, Florida, with a mix of in-office and work-from-home responsibilities. The Executive Assistant will provide high-level administrative and executive support to the Vice President, including time management, contract costing and pricing, proposal development, and preparation of presentations and reports. The role includes managing expenses, organizing digital documents, maintaining accurate records, and handling confidential information with discretion. Daily tasks also involve coordinating communication between internal teams and external partners, prioritizing incoming requests, and ensuring efficient business workflows. This position requires proactive problem-solving, attention to detail, and the ability to support multiple projects in a fast-paced, service-oriented environment.
Qualifications
- Demonstrated Executive Administrative Assistance and Executive Support skills to manage complex projects, contracts, and priorities across a multitude of shore excursion destinations.
- Experience preparing and reviewing cost and price structures for contracts - strong to expert Excel skills must be demostrated and essential for the successful candidate.
- Strong Communication abilities to interact professionally with executives, team members, and external partners.
- Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.
- Proficiency with productivity tools (e.g., Microsoft Office or similar suites, video conferencing platforms, and cloud-based collaboration tools).
- Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
- Ship board experience in Shore Excursions or Destination Management is prefered.
- Previous experience in travel, hospitality, tourism, or related industries is beneficial.
- High school diploma or equivalent required; associate or bachelor’s degree in Business, Administration, or a related field is a plus.