Data Entry & Reporting Specialist

About Destination Tomorrow

Destination Tomorrow (DT) is a national grassroots LGBTQ organization founded in the Bronx, built on the principle that no individual should have to leave their neighborhood for necessary services. DT's mission is to move clients off the path of emergency care to one where they can grow, learn, and flourish by emphasizing economic, social, and mental empowerment through comprehensive educational, financial, and health programs, as well as housing solutions. As an expanding multi-site organization, Destination Tomorrow proudly serves the community across The Bronx, New York City; Atlanta, GA; and Washington, D.C.

Position Summary

The Data Entry & Reporting Specialist is responsible for entering, maintaining, validating, and consolidating program and client data across organizational systems. The role ensures that data collected through programs and organizational activities is accurately recorded and organized, and produces standardized reports used for program monitoring, grant compliance, and program performance and effectiveness reporting.The role operates within defined data mappings, reporting templates, and grant requirements.

Core Responsibilities

Data Entry & Maintenance

• Enter and update client and program data in Salesforce, ESHARE, AIRS, SPARS, and other related systems within the organization’s program services
• Convert paper-based and event-collected information into digital records
• Maintain accurate, complete, and current database records
• Retrieve and organize records for reporting and compliance purposes
• Support routine data updates and corrections as required

Data Validation & Quality Control

• Review data for accuracy, completeness, and consistency across systems
• Ensure data aligns with established mapping tools and reporting definitions
• Follow up with Director of Support Services as the central department point of contact to identify and resolve missing, incomplete, or incorrect data submissions.
• Ensure program teams comply with established data collection and reporting workflows through proactive follow-up and escalate persistent data compliance issues to the CSO (and later ED Ops/COO) for resolution

Reporting & Data Output

• Support grant and contract reporting requirements though regular meetings with the Director of Support Services and Program Leads to review progress on service delivery projections
• Produce monthly, quarterly, and annual reports using standardized templates
• Compile data from multiple systems into structured reporting outputs
• Provide routine data extracts and summaries to leadership and program teams
• Ensure timely submission of required reports

Cross-Functional Coordination

• Work with Director of Support Services and Program Leads to ensure timely and accurate data submission
• Reinforce correct use of data entry tools and reporting templates
• Clarify reporting requirements and definitions with staff as needed
• Support consistency in data collection and reporting across programs

Systems Usage

• Operate within existing systems (Salesforce, ESHARE, AIRS, SPARS, and other platforms as required)
• Follow established workflows for data entry, validation, and reporting
• Maintain consistent use of organizational systems across departments
• No authority to modify systems, data structures, or reporting frameworks

Required Qualifications

• 2–4 years of experience in data entry, reporting support, or database administration
• Experience with various data entry and reporting systems
• Strong Excel or Google Sheets skills (sorting, cleaning, basic aggregation)
• Experience working with multi-source or inconsistent data environments
• Highly organized with excellent attention to detail and data accuracy
• Ability to manage recurring deadlines across reporting cycles
• Experience working across cross-functional teams

Preferred Qualifications

• Experience in nonprofit, grant-funded, or social service environments
• Familiarity with compliance reporting or funder reporting requirements
• Experience supporting program data collection and reporting cycles
• Exposure to behavioral health, electronic medical records (EMR), housing, or community service data systems

What We Offer

• Competitive annual salary of $60,000
• Robust medical, dental, and vision insurance
• Paid sick time and paid time off
• 401k program
• Opportunity to make an impact during a pivotal growth moment serving LGBTQ communities,
• Align your expertise with your values while supporting community-rooted services