HR & Payroll Specialist

JOB DESCRIPTION

HR & Payroll Specialist

Title

HR & Payroll Specialist

Reports to

Director of Human Resources

Department

Human Resources/Finance

Location

11 Executive Avenue, Edison, NJ (on-site)

Status

Full-time

FLSA Classification

Non-exempt (salary)

Pay Range

$28.85–$31.25 per hour (approximately $60,000–$65,000 annually)

Position Summary

The HR & Payroll Specialist owns end-to-end biweekly payroll processing for Designer Greetings’ ADP company codes and supports day-to-day HR operations. The role supports approximately 290 employees, including corporate and warehouse employees (HU7), multi-state field merchandisers (84X), and Canada payroll support. Reporting to the Director of Human Resources, this position allows HR leadership to focus on strategy, compliance, and employee relations.

Key Responsibilities

Payroll (approximately 60%)

• Process biweekly payroll in ADP Workforce Now for HU7 and 84X, including salaried worksheets, time and attendance imports (TSI8500/AMG Time and Jupiter), and manual multi-rate entries.
• Reconcile every payroll before approval: time-system reports to ADP batches, batch totals, and payroll registers to source reports.
• Enter overtime splits, PTO, sick, and bereavement time, merchandiser expense reimbursements, bonuses, SPIFFs, and allowances.
• Maintain employee pay data in ADP, including new hires, rate changes, terminations, direct deposit, tax setup, and garnishments or withholding orders.
• Prepare payroll notes and reports for the Controller’s review and approval.
• Administer multi-state payroll compliance, including state withholding setup and forms, state wage notices, state paid leave and disability programs, and final pay requirements and timing by state.

HR Support (approximately 40%)

• Coordinate onboarding, including offer paperwork, Form I-9 and E-Verify, background checks, and new-hire packets.
• Maintain personnel files, HRIS records, and leave tracking.
• Process and audit benefit deductions, reconcile deductions to carrier invoices, and consolidate monthly benefits invoices for Finance.
• Support annual open enrollment, including employee communications, enrollment changes, and deduction updates in ADP.
• Answer employee questions on pay, timekeeping, and policies.
• Support staffing: post openings, screen applicants, schedule interviews, and coordinate with recruiters and staffing agencies.
• Maintain compliance postings and assist with HR projects as assigned.

Qualifications

Required

• Bachelor’s degree in Business; concentration in Human Resources or Accounting preferred
• 3–5 years of hands-on payroll processing, including multi-state payroll and state final pay requirements
• Proficiency in ADP Workforce Now
• Experience with benefit deductions, open enrollment, and benefits invoice reconciliation
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams), including strong Excel skills (lookups, pivot tables, reconciliations)
• Working knowledge of FLSA, overtime, state wage and hour rules, and payroll tax basics
• High accuracy, attention to detail, and discretion with confidential information

Preferred

• Experience with time and attendance systems and payroll imports
• Experience with hourly, multi-rate, and field or remote workforces
• SHRM-CP or PHR
• Staffing or recruiting experience, including working with staffing agencies
• Exposure to AI tools (such as Microsoft Copilot, ChatGPT, or Claude) for reporting, drafting, and data review, with sound judgment about protecting confidential information
• Bilingual English/Spanish

Confidentiality

This position has access to highly confidential information, including Social Security numbers, bank account information, compensation, medical and leave records, and personnel files. The employee must protect this information, access and share it only on a need-to-know basis, and follow Company data security and privacy policies.

Physical Requirements

Prolonged periods of sitting and working at a computer; regular use of a keyboard, phone, and standard office equipment; and occasionally lifting up to 15 pounds (such as files or supplies). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Working Conditions

Office environment at the Edison, NJ headquarters.

Disclaimer

This job description is intended to describe the general nature and level of work performed by the employee in this position. It is not an exhaustive list of all duties, responsibilities, or qualifications. Designer Greetings, Inc. reserves the right to modify, add, or remove duties and to assign other duties as needed. This job description does not constitute an employment contract. Employment with Designer Greetings, Inc. is at-will, meaning either the employee or the Company may end the employment relationship at any time, with or without cause or notice.

Equal Employment Opportunity

Designer Greetings, Inc. is an Equal Opportunity Employer. All qualified applicants and employees will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, marital or civil union status, disability, genetic information, veteran or military status, or any other characteristic protected by federal, state, or local law. Designer Greetings is committed to providing reasonable accommodations to qualified individuals with disabilities; applicants or employees who need an accommodation should contact Human Resources.

Pay: $62,286.15 - $66,511.92 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Associate (Required)

Experience:

• ADP: 2 years (Required)
• Human resources: 2 years (Required)

Work Location: In person

Benefits:

Salary : $60,000 - $65,000