Administrative Specialist

Company Description

In today's world, nearly 1 out of every 3 people in the world lacks access to clean water, and even more people live without safe sanitation options such as toilets or latrines. Billions of people also lack access to basic and life-saving healthcare technologies. Without access to appropriate healthcare equipment and safe, reliable water and sanitation, billions of people around the world face dangerous conditions, disease, and even death.

Design Outreach (DO) exists to solve these global challenges through the development of innovative and appropriate technologies in the Water, Sanitation, Hygiene (WASH) and Global Health sectors. We do this by engineering technologies that are appropriate for the context and communities in which they are used and by providing a high level of quality in all our products. As a Christian humanitarian engineering organization, our vision is to see low-income and marginalized communities around the world transformed physically, economically, and spiritually. We have seen firsthand the transformation that happens in communities where LifePump, DO's flagship technology, has been operating for years without failure—evidence that appropriate and reliable technology solutions can break the cycle of poverty and provide bridges to share the Gospel.

Design Outreach is a small team with global impact. At Design Outreach, you will have the opportunity to dive into a diverse set of projects, have high-level ownership of your work, and make a direct impact on our mission. Our team has grown from 5 to over 40 staff members in under five years and continues to expand as we strive to be the global leader in appropriate technology development. DO's work environment is highly collaborative. Our staff work alongside and learn from volunteers within industry and academia, including the DO Fellows, a group of world-class subject matter experts that work with and mentor our staff. In the next three years, we are planning to deploy seven technologies in the WASH and Global Health sectors. In collaboration with our Gospel partners, we plan to reach thousands of communities with clean water, safe sanitation, sustainable medical devices, and the Gospel.

What will your impact be? We invite you to find your purpose and live out your calling at Design Outreach. Join our team, and work alongside others who are committed to putting their faith into action!

Role Description

The Administrative Specialist role is a part-time role (15-20 hours/week) that reports to the Chief Technology Officer (CTO) and provides administrative support for the Engineering Solutions department. 

Key Responsibilities

Finance Support:

• Assist the CTO and Engineering Solutions Director with expense reports.
• Update Engineering Solutions monthly budget per project spend.
• Assist CTO and Controller with reconciliation of purchase orders and invoices.
• Order supplies and materials for the Engineering Solution Department. 

HR Support:

• Help coordinate on-boarding of Engineering Solutions Team members such as scheduling training, providing materials, in-take of information for support brochure/website, and providing email accounts.
• Assist with basic IT issues, such as password resets and SharePoint access requests.
• Maintain an updated list of DO technology assets.
• Manage office keys and provide keys to new employees.
• Ensure that critical HR files are updated and signed by all staff - i.e., employee handbook, operations. manual, benefits info, the DOW Way manual.
• Maintain volunteer database and track volunteer hours.

Scheduling:

• Provide travel logistics planning support for the CTO and Engineering Solutions Director.
• Assist the CTO and Engineering Solutions Team with logistics for group meetings and outside events.
• Coordinate candidate interviews and in-office tours.
• Schedule Engineering Solutions department meetings and training, such as the annual and quarterly project reviews.
• Maintain schedule of career fairs and complete registrations.  
• Complete outbound event calendar forms.

Other duties, as assigned. 

Qualifications

• Strong organization skills and detail oriented.
• High capacity to work and manage small projects independently.
• High capacity to be collaborative for work with teams, including volunteers.  
• Understands and supports the mission of a Christ-centered organization dedicated to sharing the Gospel by word and deed.
• Passion and agreement with Design Outreach’s vision and mission.
• Kingdom and abundance-minded when working with ministry partners.
• Strong communication (writing, oral, and presentation) and interpersonal skills.
• Excellent computer and Word/Excel/PowerPoint/Microsoft Project skills.
• Ability to commit to 3-4 hours per day, 5 days per week (15-20 hours total per week with flexible work hours).
• Hybrid position: ability to work in-office at least 1 day per week at office in Gahanna, Ohio and remotely.  
• Bachelor’s degree or equivalent experience. 
• References.