Office Manager / Bookkeeper

Desert Archaeology, Inc. is seeking a Tucson-based, solutions-oriented Office Manager to assist with the effective coordination of projects and operations in our Tucson, Tempe (Phoenix area), and Prescott offices.

Desert Archaeology is a woman-owned small business providing full service cultural resources management. Office headquarters are in Tucson, with branch offices in Tempe and Prescott. Desert Archaeology was founded in 1982 and has been at the forefront of Arizona cultural resources management since that time. The company is distinguished by our investment in building knowledge and communities through research about the past. Our work is on the ancestral lands of 22 Tribes who consider the state of Arizona their homeland.

The Office Manager is an essential part of the administrative and management team with coordination and implementation roles that support company projects. The Office Manager directly manages accounts receivable, accounts payable, vendor accounts, payroll, the company’s fleet of vehicles, and facilities for Desert Archaeology’s three permanent work locations. The position also manages the day-to-day human resources tasks and advises Management on regulations and training. The Office Manager directly supervises the Administrative Assistant and works with other employees to accomplish required duties. This position supports company operations, helping to manage project and budget entry and invoicing, and other assigned tasks. Additionally, the Office Manager often handles making travel arrangements and renting equipment in support of field projects. Clerical and front office tasks are shared with the Administrative Assistant. A core component of the Office Manager job is coordinating tasks with employees throughout the company and problem solving.

This is a full-time, 40-hour per week, permanent position with full medical, PTO, and retirement benefits after one year.

Bookkeeping Reponsibilities

• Enter and manage data in Desert Archaeology’s customized accounting system
• Process, mail, and track invoices and payments
• Record and deliver deposits, process and track credit card payments
• Provide information as requested to auditors (DES, insurance, etc.)
• Prepare monthly bank reconciliations
• Maintain bookkeeping and other organizational files
• Process time sheets and other payroll records while using an outside payroll service
• Perform related functions as required

Administrative Responsibilites

• Support hiring and employee benefits
• Manage professional insurance
• Submitting applications for archaeological permitting
• Timely correspondence, including sorting and distributing incoming mail
• Maintain sufficient supplies to support office needs
• Monitor company vehicle maintenance requirements
• Serve as contact with landlords, cleaning service, IT consultant, and other vendors
• Other duties as assigned

Qualifications

• At least two years prior administrative/bookkeeping experience, preferably in a small business environment
• Ability to handle fiscal information with sensitivity and integrity
• Proficiency in Microsoft Word and Excel
• Well-organized, able to handle multiple tasks with shifting priorities
• Excellent interpersonal and verbal communication skills
• Ability to work both independently and in a team
• Familiarity with GAAP and FAR cost allowability guidelines (recommended)

The anticipated base pay range is $ 60,000 per year or commensurate with experience.

Please learn more about us at www.desert.com.

Desert Archaeology is an Equal Opportunity Employment company.

To apply, send a cover letter, resume, and names of three references to the contact below by April 3, 2026. Subject Line: Office Manager

Sarah Herr, President

• sherr@desert.com

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Bookkeeping: 2 years (Required)

Work Location: In person

Salary : $60,000