Medical Assistant/Patient Service Rep (Stone Oak)

Medical Assistant / Patient Services Representative

Medical Assistant and Patient Services Representative primarily responsible for supporting our clinics daily operations through providing excellent customer service, administrative support and fulfilling general clerical office duties as well as responsible for general medical assistant duties when needed. This position contributes to the overall positive work environment of the office by treating peers, managers, providers and patients with fairness, professionalism and courtesy. This role must ensure adherence to all HIPAA, OSHA, federal and state guidelines specific to patient care and privacy.

Essential Functions & Responsibilities:

• Greet patients & caregivers, providing welcoming and professional customer service.
• Scheduling & rescheduling patient appointments as needed.
• Chart preparation for following business day
• Verifying eligibility & benefits
• Listing co-pay, deductible, coinsurance on fee ticket
• Obtaining prior authorizations or referrals as required for patient visit
• Notify patients at check in if they will have to pay a deductible or co-insurance at checkout.
• Collect all monies due at time of service and post payments collected from patient copays & balances  
• Maintain public spaces, such as waiting rooms to ensure they are clean, comfortable and organized.
• Competently navigate and use all computer applications, including practice management systems, EMRs, internet-based applications and standard office applications.
• Assist patients at check in, including, but not limited to:
• Confirming/entering patient demographics into the practice management system
• Assisting patients in completing consents, forms & obtaining copies of identification and insurance cards.
• Document and call no shows
• Assist patients at check out, including but not limited to:
• Collecting & posting payments from deductibles, elective procedures & cosmetic treatments.
• Assisting with product sales.
• Scheduling follow up appointments as directed by the providers/clinical staff
• Document and call no shows as needed
• Scan completed fee ticket into patients’ chart at end of visit.
• End of day fee ticket, batch submission and cash reconciliation with the highest degree of accuracy.
• Call center offices: All front desk staff logged in daily into the communication portal, and stay in close contact with call center.
• Process and submit medical records request in accordance with HIPAA guidelines.
• Distribute faxes as received to appropriate parties.
• Relay updates and information between patients, staff members and providers as needed in order to maintain a smooth patient flow, and service patient needs in a timely manner.
• Other duties as assigned by management from time to time.

Clinical Duties   

• Maintaining HIPAA and performing OSHA standards at all times.
• Taking medical histories, recording patients' chief complaint and documenting provider evaluation notes of visit in patients’ chart.
• Monitoring and documenting patient symptoms for physicians' review during clinical exams.
• Preparing patients for examination-Prepping exam rooms for clinical, surgical or cosmetic procedures and assisting providers during exams with patient care.
• Preparing and administering medications as directed by a provider.
• Explaining treatment procedures to patients.  Ensuring all consents are signed by the patient prior to provider performing any type of procedure.
• Pre and post photos to be taken and documentation to be listed in detail for any procedure, biopsy or surgical along with cosmetic.
• Collecting, labeling and preparing laboratory specimens.
• Instructing patients about medication.
• Removing sutures and changing dressings.
• Maintaining proper cleaning of medical instruments and sterilization.
• Reviewing office use medication and patient samples expiration dates.
• Properly disinfecting and restocking of medical supplies in patient exam rooms.
• Providing compassionate patient support and care, attention and assistance during office visits. Being a patient Liaison. Medical assistants are instrumental in helping patients feel at ease in the physician’s office

Qualifications & Experience Required:  

• Minimum High School diploma or equivalent
• Minimum 1-year prior customer service experience
• Proper demeanor for a Dermatology office
• Prior experience in Dermatology setting a
• Bilingual a (not required)
• Detail and outcome oriented
• Able to handle a multitude of tasks in a sometimes, ever-changing environment
• Effective at listening, to understand, clarifying and responding to questions/concerns raised by patient
• Excellent attention to detail.
• Excellent verbal and written communication.
• Adjust priorities quickly as circumstances dictate.
• Must be a team-player and work cohesively with others.
• Maintain composure under pressure.
• Highly adaptable to change.
• Ability to work autonomously as dictated & make appropriate decisions.