Office manager for medical office

Job Overview
We are seeking an energetic and highly organized Office Manager to lead the daily operations of a busy medical office. This pivotal role combines administrative excellence with team leadership, ensuring the smooth functioning of all office activities. The ideal candidate will thrive in a fast-paced environment, possess exceptional communication skills, and demonstrate a passion for providing outstanding patient and staff experiences. Your leadership will foster a welcoming atmosphere while managing essential functions such as scheduling, vendor relations, and financial oversight.

Duties

• Oversee daily office operations, including front desk management, multi-line phone systems, and patient check-in procedures to ensure efficiency and professionalism.
• Manage appointment scheduling, calendar coordination for medical staff, and coordinate patient flow to optimize clinic productivity.
• Supervise administrative staff, providing training and development opportunities to enhance team performance and morale.
• Handle vendor management by negotiating contracts, processing invoices, and maintaining strong relationships with suppliers of medical supplies and office services.
• Oversee bookkeeping, payroll processing with Quickbooks or payroll company, budgeting, and basic financial record-keeping to ensure accurate financial management.
• Coordinate human resources functions such as onboarding new employees, facilitate EHR training, managing employee records, and ensuring compliance with workplace policies, etc.
• Organize office events and community outreach initiatives through event planning to promote a positive practice environment.
• Maintain filing systems, manage confidential records, and ensure compliance with healthcare regulations related to medical office management.
• Implement efficient office procedures to streamline clerical tasks like data entry, document preparation, and record keeping.

Experience

• Proven supervisory experience in an office setting, ideally within a healthcare or medical environment.
• Strong background in office management with demonstrated skills in schedule management, vendor relations, and team leadership.
• Proficiency in QuickBooks for financial tasks such as payroll processing and bookkeeping (preferred not required).
• Experience with human resources functions including training & development and employee onboarding.
• Excellent organizational skills with the ability to multitask effectively in a dynamic environment.
• Familiarity with medical office procedures, front desk operations, multi-line phone systems, and calendar management is highly desirable.
• Effective communication skills paired with professional phone etiquette to foster positive interactions with patients and staff alike. Join us in creating a welcoming space where healthcare meets exceptional administrative support! This role offers the opportunity to lead a dedicated team while making a meaningful impact on patient care through efficient office management practices.

Pay: From $24.00 per hour

Benefits:

• 401(k) matching
• Employee discount
• Health savings account

Work Location: In person

Salary : $24