What are the responsibilities and job description for the Sr. Administrative Assistant (Hybrid) position at DePaul Talent Acquisition?
- Manage the day-to-day administrative functions and tasks for the School Director and Associate Directors:
- Arrange internal and external meetings and appointments by scheduling times and reserving rooms, coordinating activities, and taking meeting minutes.
- Create and maintain school files and databases and prepare reports as needed.
- Triage inquiries from faculty, students, and other internal or external parties.
- Coordinate with the Operations Manager new faculty onboarding and set up.
- Manage travel arrangements and reimbursements for visitors including candidates for faculty positions and serve as backup hospitality contact.
- Support the Director in administering the school budget, purchases, and reimbursements.
- Help with administration of student staff assigned to school specific duties.
- Handle general office duties.
- Support the administration of communications for the School of Design
- Oversee the development and continued management of the School of Design School Central D2L site and communication of events and opportunities for students.
- Assist with management and updating of School of Design website pages
- Communicate internship/job/special opportunities to students, in coordination with faculty, Career Center, and other departments.
- Support the administration of community building, outreach activities, and special initiatives:
- Coordinate with the school administration and faculty and the college event planner to plan, organize, and promote events.
- Assist with contracts, service agreements, and payments related to events and initiatives
- Assist the School Director and faculty with special initiatives such as student competitions, grants, awards, etc.
- Provide administrative support for faculty committees:
- Schedule committee and school faculty meetings and handle catering orders, invitation and reminder emails, calendar entries, preparing meeting materials, room setup, etc.
- Assist personnel committee and director with administrative tasks related to faculty reviews.
- Assist faculty recruiting committee, including getting quotes from ad venues, posting ads, arranging meetings and booking rooms for on-campus interviews, etc.
- Assist faculty committees by coordinating activities/events/surveys, etc.
- Responsible for monitoring and tracking Departmental Operating Budget of approximately $125,000.
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Bachelor’s degree or equivalent experience required.
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2-5 years of related office experience required.
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2-5 years of experience in a customer service-related role preferred.
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Excellent communication, organizational and interpersonal skills required.
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Knowledge of graduate and undergraduate programs preferred.
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Experience managing budgets and processing reimbursements preferred.
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Interest in design and/or design education preferred
Perks:
- Working for a stable and well-known University.
- Top choice medical, dental, and vision benefits.
- Retirement plan matching contribution of 8%.
- Tuition waivers for employees and dependents.
- Generous paid time off, sick time, holidays, floating holidays, and more!
- Full-Time Benefits
Vincentian Mission:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Salary : $23 - $27