What are the responsibilities and job description for the Administrative Support Assistant. position at Department of War Education Activity (DOWEA)?
Duties
Conditions of employment
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See
Specialized Experience for GS-05: One year of specialized experience which includes: receiving and entering data into an information management database; assisting with supply inventory; and directing inquiries to the appropriate member of the staff.
This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).
OR
Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
OR
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.
Specialized Experience for GS-06: One year of specialized experience which includes: utilizing automated systems to prepare reports; tracking and ordering supplies; maintaining office calendar; and managing personnel records in areas such as time and attendance, payroll, and/or leave. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted for the GS-06 level.
Time in Grade Requirement (GS-06): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).
Time in Grade Requirement (GS-05): Applicants who have held a General Schedule (GS) position within the last 52 weeks may not be promoted more than 2 grades within the preceding 52 weeks.
Education
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
Additional information
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
- Utilize automated systems to enter and retrieve data for records.
- Review outgoing correspondence for accuracy.
- Serve as property custodian for records and inventory.
- Utilize automated systems to verify supplies inventory.
- Maintain office calendar and schedules appointments for staff.
- Maintain time and attendance and leave records for staff.
Conditions of employment
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
- Proof of U.S. Citizenship required.
- Direct deposit of pay is required.
- One year trial or probationary period may be required.
- Appointment subject to a suitability/fitness determination, as determined by a background investigation.
- This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See
- Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
- Current Department of War (DoW) Civilian Employee
- Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
- Interagency Career Transition Assistance Plan
- Land Management Workforce Flexibility Act
- Non-Department of War (DoW) Transfer
- Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
- Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible
- Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
- Priority Placement Program, DoW Retained Grade Preference Eligible
- Veterans Employment Opportunity Act (VEOA) of 1998
Specialized Experience for GS-05: One year of specialized experience which includes: receiving and entering data into an information management database; assisting with supply inventory; and directing inquiries to the appropriate member of the staff.
This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).
OR
Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
OR
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.
Specialized Experience for GS-06: One year of specialized experience which includes: utilizing automated systems to prepare reports; tracking and ordering supplies; maintaining office calendar; and managing personnel records in areas such as time and attendance, payroll, and/or leave. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted for the GS-06 level.
Time in Grade Requirement (GS-06): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).
Time in Grade Requirement (GS-05): Applicants who have held a General Schedule (GS) position within the last 52 weeks may not be promoted more than 2 grades within the preceding 52 weeks.
Education
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
Additional information
- Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
- Salary includes applicable locality pay or Local Market Supplement.
- Multiple positions may be filled from this announcement.
- Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management. Duties described reflect the full performance GS-06 level. If not selected at the full performance level, duties will be performed in a developmental capacity under close supervision.
- If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
- This position may require a 1-year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest
- You may claim Military Spouse preference.
- Military Spouse Preference (MSP) applicants will receive preference consideration and will be placed (if selected) at the highest grade for which they have applied and are determined best qualified, up to and including the full performance level.
- You may claim Priority Placement Program (PPP) preference.
- DoD Priority Placement Program (PPP) Applicants will receive preference consideration at the full-performance grade level only.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.