Administrative Officer

Administrative Officer GS-0341 Position Overview Administrative Officers support DOI by providing a variety of management services that are essential to the direction and operation of offices and units across DOI. They apply their skills in organization and administration and leverage their knowledge of organizational goals and DOI’s mission to ensure that all business operations needs are being met. This position is represented at the following bureaus Bureau of Indian Affairs Bureau of Indian Affairs Bureau of Land Management Bureau of Land Management Bureau of Reclamation Bureau of Reclamation Bureau of Safety and Environmental Enforcement Logo Bureau of Safety and Environmental Enforcement National Park Service National Park Service Office of Surface Mining Reclamation and Enforcement Office of Surface Mining Reclamation and Enforcement Department of the Interior Office of the Secretary U.S. Fish and Wildlife Service U.S. Fish and Wildlife Service Candidate Description The ideal candidate is a generalist with an interest in the total management process and knowledge of and skills in dealing with organization, methods, funds, people, equipment, and other tools or resources of management. Specialty Areas Budget Personnel management Data processing Contracting Procurement Resource management Work Environment Work is performed in an office setting Minimum Education Requirements Please see the Administrative and Management Positions Group Qualification Standard on the OPM websites. Career Level Requirements Responsibilities by Level Entry: Develop, manage, and monitor records; Provides key assistance in vital services, such as management analysis, human capital/resources, budget, workload reports, and automatic data processing Provide advice on existing internal policies and procedures affecting general administrative functions. Mid: Buy, store, and distribute supplies; recommend changes to policies or procedures in order to improve operations Monitor the facilities to ensure that they are safe, secure, and well-maintained; Studies regulations, reports, and work measurement data within the office, and provides suggestions for reorganizing or changing work processes or functions Oversees collection of donations, concessions, and other types of fees Provides guidance and assistance on a variety of routine and non-routine management support program areas, such as HR, procurement, facilities, and travel management. Journey: Supervise clerical and administrative personnel Manage the unit's administrative and financial operations Ensure that facilities meet environmental, health, and security standards and comply with government regulations Makes decisions to adjust workloads, reorganizing or changing work processes, functions, and manpower Responsible for providing information technology, connectivity, communications, and automation advice in support of programs and is also responsible for internal controls Advising on and negotiating contracts, agreements, and cooperative arrangements with other government agencies, universities, or private organizations as well as advising on hiring and workforce planning. Senior: Set goals and deadlines for the department Manage processes and procedures while developing and implementing office initiatives and strategies Serve as principal administrative advisor providing management, oversight, and control of the business operations Directs or coordinates unique and/or critical management planning activities to include complex and highly sensitive tasks and projects Formulate organizational strategies and communicate annual plans and updates to team members Directs a staff of administrative, technical, and contract personnel in carrying out a variety of management support operations. Strengths by Level Entry 7-9 Mid 9-11 Journey 9 Senior 9 Accountability Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Administration and Management Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Asset Management Knowledge of asset management concepts, policies, and procedures used to plan, manage and carry out all aspects of concession programs and facility management. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Attention to Detail Is thorough when performing work and conscientious about attending to detail. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Budget Administration Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Business Management Systems Knowledge of business management systems, including financial management, procurement, personnel, property management, travel, and private sector business operations. Ability to assess organizational capability of managing business processes. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Clerical Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Compliance Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Computer Skills Uses computers, software applications, databases, and automated systems to accomplish work. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Contracting/Procurement Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisitions Regulations) for contracting or procurement, and contract negotiation and administration. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Decision Making Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Delegation Assigns the authority for particular functions, tasks, and decisions to others. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Dependability Displays the self-discipline and resolve to reliably complete tasks in a timely manner and in accordance with procedures or directions. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 External Awareness Identifies and understands economic, political, and social trends that affect the organization. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Financial Management Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Influencing/Negotiating Persuades others to accept recommendations, cooperate, or change their behavior; works with others towards an agreement; negotiates to find mutually acceptable solutions. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Information Management Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Initiative Independently takes action to influence events. Offers own ideas for improvement and to promote the goals of the organization. Seeks feedback from appropriate persons on effects of actions. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Integrity/Honesty Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Interpersonal Skills Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Leadership Influences, motivates, and challenges others; adapts leadership styles to a variety of situations. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Manages Resources Selects, acquires, stores, and distributes resources such as materials, equipment, or money. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Oral Communication Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Organization Systematically employs a standard system of organization in work processes and related resources and an overall concern for integrating all aspects of the task, situation, and/or work-related problem as a means of achieving optimal efficiency and effectiveness in performing job-related duties/responsibilities. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Organizational Awareness Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Organizational Development Knowledge of the principles of organizational development and change management theories, and their applications. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Planning and Evaluating Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Political Savvy Identifies the internal and external politics that impact the work of the organization. Perceives organizational and political reality and acts accordingly. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Problem Solving Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Process Improvement Searches for and generates novel, creative, and resourceful ideas and solutions to achieve individual and personnel efficiency and effectiveness and contribute to the overall organizational success. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Self-Management Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Strategic Thinking Formulates effective strategies consistent with the business and competitive strategy of the organization in a global economy. Examines policy issues and strategic planning with a long-term perspective. Determines objectives and sets priorities; anticipates potential threats or opportunities. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Writing Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience. Show Tool Tip Entry 7-9 Mid 9-11 Journey 9 Senior 9 Common Pathways Candidates who made this career change most commonly held these occupations...