What are the responsibilities and job description for the Special Assistant position at Department of Buildings?
JOB SUMMARY
This is a standardized position description that is designed for use in any District of Columbia Government department, agency or office. This position description depicts generalized duties and responsibilities required of a position with primary responsibility for providing high quality work to high-ranking Executive Official, such as: Deputy Director, Office Head, Associate Director, Senior Deputy Chief or Administrator on strategic planning, operations, policy, and programmatic issues.
Serves as the principal liaison between the Executive Official, internal organizational staff, and officials outside of the organization, the Special Assistant is responsible for implementing the organization's strategic priorities to advising the Executive Official on controversial issues and matters having policy and programmatic impacts. The Special Assistant exercises sound judgment in making major decisions regarding project priorities, and the order in which to accomplish them; and assuring that the organization needs are met, and objectives and overall goals are achieved.
DUTIES AND RESPONSIBILITIES
Develop targeted organization strategies and work with other organizations to accomplish the goals and objectives. Develop analytical and special reports for the Executive Official to be forwarded to other internal and external officials. Initiates recommendations for improved procedures for greater efficiency and effectiveness of the organization. Advises the executive official of existing problems and recommends solution/alternatives. Recommends to the Executive Official new policies needed for the effectiveness of the organization in carrying out its mission.
Conducts research and fact-finding investigations, and analyzes, interprets and documents projects. Establishes priorities and follows through on major projects to ensure that deadlines are met before matters are referred to Executive Official. Identifies problems and specific issues in a particular area, advises the supervisor, and recommends solutions or alternatives. Plan, develop and coordinate special projects and assignments. Studies, coordinates and recommends resolution of major short- and long-term management and operational problems which have surfaced that are not systematic in nature. Coordinates management projects, ensuring that projects are carried out in a timely manner, and in accordance with established policies and procedures. Develops and/or facilitates improvement projects with objectives and tasks, establishes completion timelines, and monitors implementation.
QUALIFICATIONS AND EDUCATION
Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression.
LICENSES AND CERTIFICATIONS
None
WORKING CONDITIONS/ENVIRONMENT
The work is performed in an office setting, which is adequately lighted, health and ventilated.
OTHER SIGNIFICANT FACTS
Tour of Duty: Monday - Friday 8:15AM- 4:45PM (May be subject to change)
Pay Plan, Series and Grade: CS-0301-13
Promotion Potential: No known promotion potential
Duration of Appointment: Career Service Permanent
Collective Bargaining Unit: This position is not covered under a collective bargaining unit
Position Designation: The position has been deemed security sensitive. Accordingly, the incumbent will be subject to pre-employment checks (criminal background checks, consumer credit check, traffic record checks, if applicable) as a condition of employment, and will be subject to periodic criminal background checks for the duration of your tenure.
EEO Statement: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
