HR Coordinator

OVERVIEW OF THE ROLE/JOB The HR Coordinator is responsible for performing HR-related duties on a professional level and works closely with the Vivage Senior HR management in supporting the HR function at the community. The position carries out responsibilities in the following functional areas: benefits, administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action and employment law compliance. KEY RESPONSIBILITIES:Employee Relations/Legal/Compliance Duties: 50% timeMaintains personnel files in compliance with applicable legal requirements. Responsible for approving and tracking leaves of absence, FML, etcCompiles EEO-1 report data annually; maintain other records, reports and logs to conform to EEO regulationsHandles employee relations counseling and exit interviewingKeeps department directors informed of changes in personnel mattersRecommend new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performedMay coordinate and monitor risk management and safety programsMonitors Worker Compensation claims and coordinate work between employees and the insurance carrierEnsure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman's/unemployment compensation etcMaintains confidentiality of all pertinent employee informationConsult with department managers concerning the staffing of their departments, eliminating/correcting problem areas, and improvement of services; assist in determining departmental staffingInterpret department policies and procedures to personnel, residents, visitors, etcProvide public information (i.e., verification of employment, wages, etc) in accordance with current laws and community policyRecruiting/Onboarding Duties: 30% timeConducts new hire onboarding in conjunction with department leaders, including but not limited to: collecting new hire data and forms, reference checks, I-9 completion, PCN completion, file set up, orientation facilitation, background checks, review of personnel policies, procedures, payroll procedures, safety regulations, etc Facilitates the hiring process by coordinating job posting on the website, reviewing resumes, and performing telephone interviews and reference checksAdministers the compensation program; monitors the performance evaluation program and revises as necessaryBenefits & Payroll Processing Duties: 10% timeCoordinates insurance enrollments and communicate with service providers and/or Vivage concerning routine administration of benefit plans; facilitates open enrollment meetingsMakes recommendations to the Administrator concerning wage and salary adjustments, hiring, terminations, transfers, etcManages the Payroll Based Journal requirementsMay assist with payrollMaintain employee information in online benefit and HRIS systemDevelopment/Training/Performance Management: 10% timeDevelops department goals, objectives and systemsDevelops departmental goalsServe as a coach and mentor for supervisors and staff in other departmentsDevelop community specific policiesSupervise Human Resources Staff; conduct evaluations for HR staff; develop and approve work schedules for HR staffDevelop and facilitate community trainingAttend required training offered by Vivage to stay abreast of changesPerform all other duties as requestedSKILLS AND KNOWLEDGE:Must possess intermediate word processing and spreadsheet application skills General knowledge of the laws, regulations, and guidelines concerning personnel administration Knowledge of administrative practices and procedures, as well as laws, regulations and guidelines pertaining to employment law, wage and hour rules, labor relations, OSHA, privacy Act, etcMust be knowledgeable of computer systems, system applications, and other office equipment EDUCATION AND EXPERIENCE:Education: Bachelor's degree in Human Resources or related business field requiredExperience: 3 years HR exempt level experience required, HRIS and payroll experience preferredCertification: SHRM-CP or PHR strongly preferredPHYSICAL REQUIREMENTS:Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facilityMust possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully metMust be able to push, pull, move, and /or lift a maximum of 25 poundsMay be necessary to assist in the evacuation of residents during emergency situationsWORK ENVIRONMENT:Works in all areas of the facility Moves intermittently during working hours Is subject to frequent interruptions Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstancesIs subject to hostile and emotionally upset residents, family members, etc Communicates with the maintenance personnel, nursing staff, and other department supervisors Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. May be subject to the handling of and exposure to hazardous chemicals

Salary : $25 - $32