Docketing Specialist - Intellectual Property

Summary:

Dentons Cohen & Grigsby Pittsburgh Office is seeking a full-time Intellectual Property (IP) Patent and Trademark Docketing Specialist to provide timely and effective docketing and administrative support to the Intellectual Property Group.

Essential Duties and Responsibilities include, but are not limited to:

• Review, docket and distribute a high volume of incoming correspondence from the USPTO, WIPO and foreign associates according to established procedures
• Review and update docket based on USPTO filing receipts, WIPO confirmations, and correspondence from foreign associates according to established procedures
• Update docket based on docket answers/instructions received from attorneys and paralegals
• Monitor daily docket to ensure all deadlines are met
• Perform monthly status check of pending patent, trademark, and other IP matters
• Manage incoming and outgoing correspondence and transferred files
• Respond to client and internal inquiries; generate reports as needed by the IP group
• Save correspondence in document management system to maintain electronic files

Qualifications/Requirements:

• Working knowledge of US and international patent and trademark prosecution processes and their associated rules and procedures
• Analytical reasoning skills and ability to interpret rules and instructions accurately
• Excellent organizational and follow-up skills
• Comfortable and efficient at calculating dates
• Detail oriented; ability to perform routine tasks and maintain concentration for long period of time.
• Ability to prepare accurate, highly detailed work; excellent proofreading skills.
• Proficient with MS Office applications
• 3 years intellectual property experience in a law firm or legal services environment
• Prior IP docketing experience required.
• Prior IP docketing experience using computer database programs, specifically CIP or FIP is highly preferred
• Undergraduate degree preferred

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Forward-thinking – Anticipating future trends, challenges, and opportunities and acting proactively to prepare for them. It involves a strategic growth mindset that focuses on long-term success through innovation, adaptability, and creative problem-solving
• Innovation & Design – Be open to new ideas and promoting positive innovation. Demonstrates attention to detail. Fosters agility.
• Problem Solving and Decision Making – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully. Aligns critical priorities. Thinks and acts strategically.
• Interpersonal Skills – Focuses on solving conflict and applies growth mindset.
• Oral Communication – Listens and gets clarification; responds well to questions.
• Team work and Collaboration – Balances team and individual responsibilities; contributes to building a positive team spirit.
• Professionalism – Accepts responsibility for own actions; follows through on commitments.
• Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality.
• Dependability – Follows instructions, responds to direction; commits to long hours of work when necessary to reach goals.
• Initiative –Takes independent actions and calculated risks; asks for and offers help when needed.
• Integrity – Model positive behaviors and actions. Maintains confidentiality and fosters trust.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software; extensive computer and database expertise, Microsoft Word, Excel, Outlook and other related software to support the IP Department.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Note: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as desired

How to apply: Please submit your resume to brandon.zimmerman@dentons.com

Dentons Cohen & Grigsby P.C. offers a competitive salary and benefits package including medical, dental, vision, 401k, money purchase plan, short-term/long-term disability, life insurance, paid time off, and paid holidays. Dentons Cohen & Grigsby P.C. is an Equal Opportunity Employer.

Benefits:

• Pension plan
• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance
• Wellness program