What are the responsibilities and job description for the Executive Assistant position at Denton Pine Straw Services, LLC dba Luckies Pine...?
Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This vital role involves managing complex schedules, coordinating communications, and ensuring smooth daily operations within a fast-paced environment. The ideal candidate will demonstrate exceptional organizational skills, a proactive attitude, and the ability to handle multiple tasks with precision. Join us to be an integral part of a forward-thinking organization that values dedication, attention to detail, and excellent service.
Responsibilities
- Manage and maintain detailed calendars, scheduling meetings, appointments, and travel arrangements for executives
- Serve as the first point of contact at the front desk, greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
- Coordinate office management tasks including filing, data entry, record keeping, and supply inventory control
- Provide exceptional customer support through phone etiquette, email communication, and in-person interactions
- Assist with bookkeeping tasks using QuickBooks or similar accounting software as needed
- Support personal assistant duties such as event planning, task prioritization, and time management for executives
Requirements
- Proven experience in an administrative or clerical role within an office environment
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
- Bilingual abilities are highly desirable to serve diverse clients and team members effectively
- Experience with front desk operations, multi-line phone systems, and phone etiquette is essential
- Knowledge of office management procedures including filing systems, proofreading documents, and calendar management
- Personal assistant or medical/dental receptionist experience is a plus but not required
- Demonstrated ability to handle confidential information discreetly and professionally
- Strong time management skills with the ability to prioritize tasks effectively
Join us as an Executive Assistant to empower our leadership team through exceptional administrative support. Your dedication will help streamline operations while providing outstanding service to clients and colleagues alike. We value your expertise in office management, customer service, and organizational excellence—come be part of our vibrant team!
Pay: $125,000.00 - $155,000.00 per year
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: Hybrid remote in Auburn, AL
Salary : $125,000 - $155,000