Administrative Assistant to Area Superintendent

Reports to: Area Superintendent of Academic Programs

Wage/Hour Status: Nonexempt

Compensation Plan: Clerical/Paraprofessional

Pay Grade: 08

Minimum Salary: $25.25 hourly (2025-2026 Compensation Plan) 

Duty Days: 230 days per year

Primary Purpose:

Provides administrative support to the area superintendent and respective zone and ensures effective and efficient operations; organizes and manages the work activities of the area superintendent’s office and provides clerical services to the area superintendent in the day-to-day operations of academic programs.

Qualifications:

Education and Certification

• High school diploma or equivalent
• Bachelor’s degree (preferred)
• Notary (preferred)

Experience

• Three to five years of executive administrative and secretarial work experience providing support to senior and/or executive level public school administration, or related experience

Special Knowledge and Skills                                                               

• Ability to perform multiple technical tasks simultaneously
• Ability to independently assess and prioritize the needs of the area superintendent and the department; working effectively under limited supervision
• Excellent organizational, communication (written and verbal) and interpersonal skills
• Proficiency with MS Office and Google Workspace
• Proficient skills in keyboarding, word processing, and file maintenance
• Ability to use personal computer and software for word processing and to develop spreadsheets and databases; including but not limited to Microsoft Office applications (Word, Excel, PowerPoint) and DISD network
• Ability to prepare and maintain accurate records
• Ability to coordinate, organize, and monitor multiple projects of a complex nature
• Strong knowledge of district organization, operations, policies and regulations
• Exemplary customer service skills

Major Responsibilities and Duties:

• Ability to use initiative and independent judgment within established policies and procedural guidelines.
• Develops, drafts, and prepares final correspondence and reports by collecting and analyzing information and distributing as directed by the area superintendent; proofreads and edits documents.
• Receives and screens communications to area superintendent, including telephone calls, mail and email messages, and uses independent judgment to determine priority; researches and responds to communications as appropriate.
• Prepares and develops agendas, meeting logistics, and meeting records or minutes; provides follow-up on items as required.
• Maintains area superintendent’s professional schedule and provides reminders as appropriate by scheduling meetings, conferences, teleconferences, and travel.
• Prepares area superintendent for speaking engagements, including logistics, presentations, and program appearances.
• Facilities travel arrangements for the area superintendent to various meetings, conferences, and seminars, including maintaining travel records.
• Monitors, maintains and updates vertical zone budget.
• Builds and manages electronic and paper filing systems, as well as taking steps to maintain state compliance with all applicable recordkeeping requirements.
• Acts as liaison between area superintendent and departments, campuses, or the public, and represents and communicates issues and directives.
• Communicates with campus administrators, department supervisors, and other personnel in the absence of the area superintendent.
• Maintains attendance of direct reports of the area superintendent.
• Maintains professional and technical knowledge by attending appropriate workshops, reviewing professional publications, and establishing networks.

Other Related Duties:

• Follows district safety protocols and emergency procedures.
• Participates in professional development, department meetings, and special events as assigned.
• Performs other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors:

Tools and Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent district-wide and occasional statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.